Elite Exec Assistant & Booking Coordinator - Live Events

Live Nation, Inc; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Concert tickets

401(k) with match

Tuition reimbursement

Job summary

Live Nation Entertainment is seeking an Executive Assistant/Booking Coordinator to support the President and talent team with calendar mgmt, travel, contracts, and show logistics. You will handle deal sheets, venue holds, and communications with agents, venues, and internal staff, while assisting with research and prospecting for new acts.

The role requires 5+ years in admin/booking or related fields, strong MS Outlook/Excel skills, and the ability to manage sensitive information.

Qualifications

• 5+ years of experience in data analysis, administration, operations, booking support, or a related field.
• At least two years of administrative or executive assistant experience preferred.
• Proficiency with Microsoft Outlook including complex calendar management.
• Strong Excel skills and familiarity with databases and reporting tools.
• Experience with contracts, insurance certificates, or legal documents is a plus.

Responsibilities

• Provide high-level administrative support to the President, including calendar management, travel, meetings, and expense reports.
• Process and track artist contracts, venue agreements, and related documents.
• Coordinate deposits, show files, and on-site event support.
• Prepare deal sheets, booking materials, and internal booking communications.
• Research emerging artists and market opportunities for the booking team.

Skills

Calendar management

Outlook

Excel

Budgeting

Travel coordination

Communications

Tools

Rome

Job description

Live Nation Entertainment is seeking an Executive Assistant/Booking Coordinator to support the President and talent team with calendar mgmt, travel, contracts, and show logistics. You will handle deal sheets, venue holds, and communications with agents, venues, and internal staff, while assisting with research and prospecting for new acts.

The role requires 5+ years in admin/booking or related fields, strong MS Outlook/Excel skills, and the ability to manage sensitive information.