Executive Assistant to Executives — Live Events & Travel

Insomniac Holdings, LLC; Calabasas (CA); On-site; USD 34,000 - 52,000; Full time

Job summary

Insomniac Holdings, LLC is seeking an experienced Executive Assistant to support two executives with schedule coordination, travel planning, and administrative tasks. This role is fully in-person and requires frequent travel to various locations, with a focus on discretion and precision in communications.

The ideal candidate will deliver proactive problem solving, exceptional written and verbal communication, and a strong attention to detail in a fast-paced live events environment.

Qualifications

• Proficient use of Microsoft Outlook and of Microsoft Office to include Word, Excel, and PowerPoint.
• Ability to take initiative, problem solve and perform extensive research.
• Professional level of verbal and written communication skills.
• Strong work ethic with a high sense of responsibility in a dynamic environment.
• Handle sensitive matters and exercise excellent judgment.
• Strong business curiosity to learn, grow, and expand scope over time.
• Ability to prioritize and manage projects independently with minimal supervision.
• Experience in the music industry preferred.

Responsibilities

• Proactively manage a busy and complex calendar; schedule and coordinate internal and external meetings and events.
• Act as a point of contact for internal team, clients, and external partners; manage information flow and logistics.
• Draft leadership agendas; prepare materials; identify and drive action items.
• Type correspondence and reports; prepare presentations; maintain confidential files.
• Receive, screen, and follow up on communications via phone, email, and mail.
• Arrange extensive domestic and international travel including flights, hotels, and transportation.
• Assist with organizing critical work projects and ensure timely progress.
• Attend company meetings; capture insights and follow up on action items and priorities.

Skills

Outlook

Word

Excel

PowerPoint

Tools

Microsoft Office

Job description

Insomniac Holdings, LLC is seeking an experienced Executive Assistant to support two executives with schedule coordination, travel planning, and administrative tasks. This role is fully in-person and requires frequent travel to various locations, with a focus on discretion and precision in communications.

The ideal candidate will deliver proactive problem solving, exceptional written and verbal communication, and a strong attention to detail in a fast-paced live events environment.