Executive Assistant to CEO — Music & Live Events Ops (Hybrid)

Remarkable Career; Los Angeles (CA); Hybride; USD 80 000 - 120 000; Plein temps

Résumé du poste

Remarkable Career, a boutique music merchandise company based in Los Angeles, is seeking an Executive Assistant to the CEO to serve as the operational backbone for a fast-moving founder in a dynamic live entertainment environment.

In this hybrid role, you will manage the CEO's calendar, coordinate travel, prepare briefing materials, track deadlines, and build relationships with artist teams and partners, enabling the CEO to focus on strategy.

Qualifications

• 2–5 years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff — ideally supporting a C-suite executive.
• Background in music, entertainment, or live events strongly preferred.
• Strong project management skills; able to juggle multiple priorities without dropping the ball.
• Exceptional written and verbal communication, including the ability to draft correspondence and summaries that represent the CEO accurately.

Responsabilités

• Manage and maintain the CEO's calendar, including scheduling meetings, calls, and travel with a high degree of accuracy and discretion.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence with professionalism and urgency.
• Prepare the CEO for meetings, calls, and client interactions with briefing materials, context, and relevant background.
• Track deadlines, deliverables, and action items across multiple ongoing projects and initiatives.
• Follow up on open items and commitments coming out of the CEO's conversations to ensure nothing falls through.
• Prepare meeting agendas, take notes, and follow up on action items to ensure accountability.
• Support event and production coordination tied to live entertainment, merchandise launches, tours, pop-ups, and artist activations as needed.
• Build and maintain working relationships with artist teams, managers, and tour staff on behalf of the CEO.
• Manage expenses, process invoices, and assist with light budget tracking.
• Establish and maintain tracking systems, contact records, and workflows that improve how the CEO's office operates.
• Handle confidential information with the utmost discretion.
• Anticipate the CEO's needs and identify ways to create greater efficiency in their day-to-day.

Connaissances

Calendar management

Communication

Organizational skills

Discretion

Budget tracking

Formation

Bachelor's degree preferred

Outils

Microsoft Office

Asana

Monday.com

Description du poste

Remarkable Career, a boutique music merchandise company based in Los Angeles, is seeking an Executive Assistant to the CEO to serve as the operational backbone for a fast-moving founder in a dynamic live entertainment environment.

In this hybrid role, you will manage the CEO's calendar, coordinate travel, prepare briefing materials, track deadlines, and build relationships with artist teams and partners, enabling the CEO to focus on strategy.