Senior Executive Assistant & Personal Concierge

Live Nation, Inc; Beverly Hills, Northern (CA, KY); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Concert tickets

Paid time off

401(k) match

Tuition reimbursement

Volunteer time off

Job summary

Live Nation Entertainment in Beverly Hills is seeking an experienced Executive Assistant to support a high‑level music executive across business and personal responsibilities. This fast-paced, high‑touch role demands exceptional organization, proactive thinking, and impeccable discretion.

Responsibilities include calendar management, scheduling meetings and travel, handling confidential information, coordinating with vendors and family, and staying several steps ahead in a changing schedule.

Qualifications

• 3 to 4 years of experience directly supporting a high-level executive, founder, entrepreneur, celebrity, or other high-profile/demanding principal.
• Demonstrated ability to manage complex schedules and multiple priorities simultaneously.
• Strong organizational and time-management skills.
• Excellent judgment and discretion.
• Experience managing both professional and personal/family logistics.
• Experience working in a fast-paced, high-demand environment.

Responsibilities

• Manage an extremely busy and constantly changing calendar.
• Schedule and coordinate meetings, calls, appointments, and commitments.
• Manage personal and family schedules and logistics.
• Make restaurant, hotel, travel reservations.
• Coordinate domestic and international travel with a travel agent.
• Manage itineraries and ensure all logistics are handled smoothly.
• Keep track of appointments, deadlines, commitments, and follow-ups.
• Communicate with executives, clients, vendors, staff, friends, family, and other contacts as needed.
• Handle last-minute changes and time-sensitive requests calmly and efficiently.
• Research and solve problems quickly when something unexpected comes up.
• Anticipate scheduling conflicts or logistical issues before they become problems.
• Help keep both the executive's professional and personal life organized and running smoothly.
• Handle sensitive and confidential information with complete discretion.
• Take ownership of tasks from start to finish without needing constant direction.

Skills

Schedule management

Organizational skills

Discretion

Personal logistics

Communication

Availability outside hours

Job description

Live Nation Entertainment in Beverly Hills is seeking an experienced Executive Assistant to support a high‑level music executive across business and personal responsibilities. This fast-paced, high‑touch role demands exceptional organization, proactive thinking, and impeccable discretion.

Responsibilities include calendar management, scheduling meetings and travel, handling confidential information, coordinating with vendors and family, and staying several steps ahead in a changing schedule.