Executive Assistant - Live Events & Brand Partnerships

Insomniac, Inc.; Calabasas, Northern (CA, KY); Hybrid; USD 34,000 - 52,000; Full time

Job summary

Insomniac, Inc. in California is seeking an experienced Executive Assistant to support two executives with scheduling, organization, and administrative tasks. The role is fully in-person and requires travel to events and locations as needed.

The ideal candidate will be a proactive problem solver with exceptional communication, meticulous attention to detail, and the ability to handle confidential information in a fast-paced entertainment environment.

Qualifications

• Proficient with Microsoft Outlook for group scheduling.
• Strong skills in Word, Excel, and PowerPoint.
• Ability to take initiative, problem solve and perform extensive research.
• Professional level verbal and written communication skills.
• Must handle sensitive matters with excellent judgment.
• Willingness to travel and work holidays, evenings and weekends.

Responsibilities

• Proactively manage a busy calendar; schedule meetings and events.
• Act as a point of contact for internal teams, clients, and partners.
• Draft leadership agendas and prepare materials.
• Prepare extensive domestic and international travel arrangements.
• Attend shows/events as on-site support and representative.
• Prepare and submit expense reports.

Skills

Outlook scheduling

Communication skills

Organization

Initiative

Discretion

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Insomniac, Inc. in California is seeking an experienced Executive Assistant to support two executives with scheduling, organization, and administrative tasks. The role is fully in-person and requires travel to events and locations as needed.

The ideal candidate will be a proactive problem solver with exceptional communication, meticulous attention to detail, and the ability to handle confidential information in a fast-paced entertainment environment.