Executive Administrative Assistant to VP & Strategy

AbbVie; Illinois; On-site; USD 65,000 - 90,000; Full time

Job summary

AbbVie is seeking an experienced Administrative Assistant to support the VP of IRA Strategy and senior directors in Illinois. You will handle calendar management, expense reporting, meeting planning, and preparation of business documents, while coordinating travel and logistics for domestic and international trips.

The role requires 3–5 years in pharma admin, a Bachelor's degree or equivalent, and strong MS Office/Concur skills.

Qualifications

• Minimum 3-5 years of administrative assistant experience in pharmaceutical industry.
• Bachelor's degree or equivalent experience.
• Experience supporting VP level or equivalent.
• Strong MS Office Suite, Outlook and Concur proficiency.
• Self-starter with ability to function at a high level with minimal instruction.
• Builds strong relationships cross-functionally.

Responsibilities

• Provide advanced administrative support to VP level, including calendar management and expense reporting.
• Coordinate scheduling and resolve conflicts across teams.
• Plan meetings, including contract management and logistics.
• Prepare and revise business documents and meeting materials.
• Arrange domestic and international travel.
• Interact professionally with senior executives and handle confidential information.

Skills

Administrative support

Calendar management

Travel coordination

Confidentiality

Stakeholder engagement

Education

Bachelor's degree or equivalent experience

Tools

Concur

Microsoft Office

Outlook

Job description

AbbVie is seeking an experienced Administrative Assistant to support the VP of IRA Strategy and senior directors in Illinois. You will handle calendar management, expense reporting, meeting planning, and preparation of business documents, while coordinating travel and logistics for domestic and international trips.

The role requires 3–5 years in pharma admin, a Bachelor's degree or equivalent, and strong MS Office/Concur skills.