Executive Admin to VP – Hybrid, Calendar & Travel

SmartRecruiters, Inc.; Mettawa (IL); Hybrid; USD 37,000 - 66,000; Full time

Job summary

AbbVie is seeking an experienced executive administrative assistant to support the Vice President of Pipeline Commercialization and related teams in a fast-paced, confidential environment.

The role offers a hybrid work model with three in-office days (T/W/TH) and may require additional days as needed. You will manage calendars, coordinate travel, prep documents, and handle sensitive information with discretion.

Qualifications

• 3+ years of administrative assistant experience.
• Experience supporting VP-level executives in a fast-paced environment.
• Proficient with Microsoft Office and travel tools.
• Strong judgment, discretion and professional demeanor.
• Ability to manage complex calendars and travel.

Responsibilities

• Provide advanced administrative support to the VP of Pipeline Commercialization and backup to staff as needed.
• Manage complex calendars and coordinate domestic and international travel.
• Prioritize executive correspondence and draft routine responses.
• Coordinate meeting logistics, materials, and records with compliance.
• Prepare, revise, and format documents and presentations.
• Process expense reports and purchase office supplies.
• Support onboarding and new employee setup.
• Interact professionally with senior executives and stakeholders with discretion.
• May coordinate work with other department administrative assistants.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Strong communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie is seeking an experienced executive administrative assistant to support the Vice President of Pipeline Commercialization and related teams in a fast-paced, confidential environment.

The role offers a hybrid work model with three in-office days (T/W/TH) and may require additional days as needed. You will manage calendars, coordinate travel, prep documents, and handle sensitive information with discretion.