Strategic Executive Assistant to VP Leadership

BioSpace; North Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

AbbVie is seeking an experienced administrative professional to provide advanced support to a Corporate Vice President, Senior Vice President, or Executive. The role includes calendar management, travel scheduling, correspondence handling, and coordinating meetings.

You may back up higher-level management as needed, using strong Microsoft Office and business software skills. Responsibilities include managing office operations, onboarding new admins, coordinating remote access, and ensuring

Qualifications

• Supports a Corporate VP/SVP or Executive with advanced administrative tasks.
• Proficient in managing calendars, travel, correspondence, and meetings.
• Uses advanced software to perform assigned work.

Responsibilities

• Answering phones and managing calendars for executives.
• Scheduling travel and coordinating meetings/events.
• Preparing presentations from source materials.
• Handling technology and equipment setups for meetings.
• Onboarding new administrative assistants and coordinating onboarding procedures.

Skills

Calendar management

Travel planning

Executive support

Phone handling

Microsoft Office

Education

High School diploma or equivalent

Some college preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Visio/OrgPlus

Lotus Notes or Outlook

Job description

AbbVie is seeking an experienced administrative professional to provide advanced support to a Corporate Vice President, Senior Vice President, or Executive. The role includes calendar management, travel scheduling, correspondence handling, and coordinating meetings.

You may back up higher-level management as needed, using strong Microsoft Office and business software skills. Responsibilities include managing office operations, onboarding new admins, coordinating remote access, and ensuring