Global Senior Executive Assistant to VP, Talent Solutions

Amazon Inc.; Omaha (NE); On-site; USD 99,000 - 160,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon Talent Solutions seeks an experienced Executive Assistant to partner with the VP and serve as a trusted extension of their office. You will shape how the VP spends their time, drive operational rigor globally, and liaise with executives and partners across PXT and the wider company.

You will manage calendars across time zones, coordinate leadership reviews, and plan events with end-to-end logistics. You will mentor assistants and help define the administrative structure.

Qualifications

• 6+ years of senior level leadership support experience.
• Experience with C-level executive calendar management.
• Experience with Microsoft Office products and applications.
• Experience as an Executive Assistant.

Responsibilities

• Manage a complex, global executive calendar across multiple time zones, proactively optimizing the VP's schedule and resolving conflicts with sound judgment to keep time aligned with the organization's highest priorities.
• Coordinate high-visibility meetings — leadership reviews, org-wide All-Hands, deep dives, and team events — preparing briefing documents, assembling pre-read materials, and driving follow-up on action items through to completion.
• Plan and execute large-scale events such as leadership offsites and cross-site visits, owning end-to-end logistics, agendas, and stakeholder communications.
• Identify and implement scalable processes and best practices that improve organizational effectiveness, partnering with Business Operations and Chiefs of Staff to align operational cadences and the rhythm of business.
• Mentor and develop Executive Assistants within the organization, lead hiring and headcount strategy for administrative roles, and help define the administrative support structure across the team.

Skills

Senior level support

Calendar management

Microsoft Office

Executive Assistant

Tools

Microsoft Office

Job description

Amazon Talent Solutions seeks an experienced Executive Assistant to partner with the VP and serve as a trusted extension of their office. You will shape how the VP spends their time, drive operational rigor globally, and liaise with executives and partners across PXT and the wider company.

You will manage calendars across time zones, coordinate leadership reviews, and plan events with end-to-end logistics. You will mentor assistants and help define the administrative structure.