Executive Assistant to Executives | Events & Admin Pro

Nova; Fort Lauderdale (FL); In loco; USD 25.000 - 39.000; Tempo pieno

Descrizione del lavoro

Nova Southern University is seeking an events coordinator to plan and execute high-level events and provide strong administrative support to executives on a not-for-profit campus. The role emphasizes confidentiality, client service, and professional communication across multiple departments.

The position requires coordinating budgets, venues, travel, and materials, while maintaining meticulous records and ensuring timely reporting.

Competenze

• Ability to maintain confidentiality and handle sensitive information with judgment and discretion.
• Customer and Personal Service - delivering quality service to staff and stakeholders.
• English language skills—grammar, clarity in written and verbal communication.
• Public Safety and Security awareness relevant to campus operations.
• Administration and Management—budgets, scheduling, and coordinating resources.
• Clerical procedures and office terminology, word processing, filing, and records management.
• Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Mansioni

• Consult with staff to determine objectives and requirements for events such as meetings, and conferences.
• Plan scope, format, and budgets for events with organizing committees and review procedures.
• Inspect facilities to ensure compliance with department requirements.
• Publicize events and manage participant registrations.
• Coordinate services for events including accommodations, transportation, catering, signage, and displays.
• Arrange availability of audio-visual equipment and other event needs.
• Evaluate providers and coordinate site details for events.
• Conduct post-event evaluations to identify improvements.
• Maintain records including financial details and review event bills for accuracy.

Conoscenze

Service Orientation

Active Listening

Reading Comprehension

Speaking

Critical Thinking

Writing

Complex Problem Solving

Time Management

Formazione

High School Diploma or Equivalent

Strumenti

MS Office Suite

Descrizione del lavoro

Nova Southern University is seeking an events coordinator to plan and execute high-level events and provide strong administrative support to executives on a not-for-profit campus. The role emphasizes confidentiality, client service, and professional communication across multiple departments.

The position requires coordinating budgets, venues, travel, and materials, while maintaining meticulous records and ensuring timely reporting.