Senior VP Executive Assistant & Operations Coordinator

Nicklaus Children's Health System; Fort Lauderdale (FL); Presencial; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

Nicklaushealth in Fort Lauderdale, FL seeks an experienced Executive Assistant to provide high-level support to Senior Vice Presidents and Vice Presidents. You will manage calendars, prepare board materials, coordinate projects and events, plan travel, and handle confidential information with discretion.

Responsibilities include office operations, personnel coordination, liaison with internal and external stakeholders, and ensuring alignment across teams for executive-led initiatives.

Formación

• Associate's Degree or equivalent training/experience.
• 3-5 years of experience supporting executive level positions.
• 2-4 years of prior experience in an office setting.

Responsabilidades

• Executive debriefing and meeting materials; calendar management; confidential communication.
• Liaison to the Board and coordination of board activities as needed.
• Oversee day-to-day office functions including supplies, inventory, access/licenses.
• Personnel coordination and liaison between staff and leadership to ensure smooth flow.
• Manage projects and events across departments identified by executives.
• Travel arrangements and budget/invoice support for executives.
• General office coverage and confidentiality with discretion.
• Take and transcribe meeting minutes when required.

Conocimientos

Microsoft Office

Organization skills

Verbal communication

Written communication

Discretion

Bilingual English/Spanish

Educación

Associate's Degree or equivalent

Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

Vizio

Canva

Adobe Acrobat

Descripción del empleo

Nicklaushealth in Fort Lauderdale, FL seeks an experienced Executive Assistant to provide high-level support to Senior Vice Presidents and Vice Presidents. You will manage calendars, prepare board materials, coordinate projects and events, plan travel, and handle confidential information with discretion.

Responsibilities include office operations, personnel coordination, liaison with internal and external stakeholders, and ensuring alignment across teams for executive-led initiatives.