Senior VP Executive Assistant & Operations Coordinator

Nicklaushealth; Fort Lauderdale (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Nicklaushealth in Fort Lauderdale, FL seeks an experienced Executive Assistant to provide high-level support to Senior Vice Presidents and Vice Presidents. You will manage calendars, prepare board materials, coordinate projects and events, plan travel, and handle confidential information with discretion.

Responsibilities include office operations, personnel coordination, liaison with internal and external stakeholders, and ensuring alignment across teams for executive-led initiatives.

Qualifications

• Associate's Degree or equivalent training/experience.
• 3-5 years of experience supporting executive level positions.
• 2-4 years of prior experience in an office setting.

Responsibilities

• Executive debriefing and meeting materials; calendar management; confidential communication.
• Liaison to the Board and coordination of board activities as needed.
• Oversee day-to-day office functions including supplies, inventory, access/licenses.
• Personnel coordination and liaison between staff and leadership to ensure smooth flow.
• Manage projects and events across departments identified by executives.
• Travel arrangements and budget/invoice support for executives.
• General office coverage and confidentiality with discretion.
• Take and transcribe meeting minutes when required.

Skills

Microsoft Office

Organization skills

Verbal communication

Written communication

Discretion

Bilingual English/Spanish

Education

Associate's Degree or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Vizio

Canva

Adobe Acrobat

Job description

Nicklaushealth in Fort Lauderdale, FL seeks an experienced Executive Assistant to provide high-level support to Senior Vice Presidents and Vice Presidents. You will manage calendars, prepare board materials, coordinate projects and events, plan travel, and handle confidential information with discretion.

Responsibilities include office operations, personnel coordination, liaison with internal and external stakeholders, and ensuring alignment across teams for executive-led initiatives.