Executive Assistant to VP, Business Affairs

University of Florida; Gainesville (FL); On-site; USD 70,000 - 82,000; Full time

Job summary

University of Florida is seeking an experienced executive assistant to support the Vice President for Business Affairs on the Main Campus in Gainesville. The role coordinates calendars, meetings, travel, and confidential correspondence while managing office operations and divisional projects.

You will prepare briefing materials, dashboards, and reports for senior leadership and UF Board of Trustees engagements.

Qualifications

• Five+ years of relevant administrative support experience.
• Bachelor's degree required or equivalent.
• Strong data management and reporting skills.

Responsibilities

• Provide administrative support to the VP for Business Affairs with confidentiality and initiative.
• Coordinate leadership meetings, retreats, and special projects, including preparing materials and tracking progress.
• Prepare materials for UF Board of Trustees meetings and executive audiences.
• Manage calendars for the VP and Associate VP, including travel arrangements and logistics.
• Oversee office operations, purchasing, and front-office coverage; improve workflows.
• Develop dashboards and reports for executive review and decision-making.

Skills

Data management

Reporting

Dashboard creation

Executive coordination

Calendar management

Communications

Education

Bachelor's degree

Tools

MS Office

Job description

University of Florida is seeking an experienced executive assistant to support the Vice President for Business Affairs on the Main Campus in Gainesville. The role coordinates calendars, meetings, travel, and confidential correspondence while managing office operations and divisional projects.

You will prepare briefing materials, dashboards, and reports for senior leadership and UF Board of Trustees engagements.