Executive Assistant to Health Communications Leaders

University of Florida; Gainesville (FL); On-site; USD 85,035,000 - 96,049,000; Full time

Job summary

University of Florida seeks an Executive Assistant I on the UF Health Communications team at the Gainesville campus. The role coordinates senior leaders’ calendars, manages meetings, and serves as a liaison with UF Health departments, university stakeholders and external audiences, ensuring confidentiality and high-quality work.

The position supports divisional operations, prepares materials, tracks time and leave, and assists with onboarding, procurement, and event logistics for a fast-paced

Qualifications

• Bachelor's degree and three years of relevant experience or an equivalent combination of education and experience.
• Bachelor's degree and five to eight years of relevant experience or equivalent preferred.

Responsibilities

• Works closely with other high-level executive assistants across the academic health center and helps to facilitate administrative tasks on behalf of UF Health Communications executive leadership.
• Serves as a liaison with internal UF Health departments/units, university stakeholders and external audiences and ensures work is completed promptly and is of high quality, exercising discretion and confidentiality as necessary.
• Manages calendars and schedules for executive leaders and provides supplemental support to the SVP/Chief Marketing & Communications Officer as needed.
• Coordinates meeting logistics including room reservations or virtual links and ensures necessary infrastructure is in place.
• Coordinates travel logistics, supplies, invoicing, and vendor contracts to support divisional operations.
• Drafts general correspondence, maintains calendars, leaves, and disaster call lists for UF Health Communications staff.
• Supports development of PowerPoint presentations, briefing materials, and awards submissions for leadership.

Skills

PC skills

MS Office

WordPress

Project management

Spelling & grammar

Organization

Education

Bachelor's degree

Job description

University of Florida seeks an Executive Assistant I on the UF Health Communications team at the Gainesville campus. The role coordinates senior leaders’ calendars, manages meetings, and serves as a liaison with UF Health departments, university stakeholders and external audiences, ensuring confidentiality and high-quality work.

The position supports divisional operations, prepares materials, tracks time and leave, and assists with onboarding, procurement, and event logistics for a fast-paced