Executive Assistant to Two VPs — Operations & Strategy

Ensign-Bickford Aerospace & Defense; Simsbury (CT); On-site; USD 70,000 - 100,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense (EBAD) in Simsbury, CT seeks an Executive Assistant to support the VP of Operations and VP/GM of Programs and Strategy. This on-site role is fast-paced and high-visibility, offering a path toward greater leadership opportunities within executive support.

You will manage calendars, coordinate travel, assist with meetings, and support cross-department initiatives, events, and facilities projects.

Qualifications

• Proficient in MS Office with calendar, travel, and expense management.
• Excellent verbal and written communication; maintain confidentiality.
• Able to interact with executive leadership and external stakeholders.
• Bachelor’s degree preferred; associate degree with extensive experience acceptable.

Responsibilities

• Provide high-level administrative support to VP Operations, Finance, and HR.
• Shadow EA to the President to learn executive coordination and strategic initiatives.
• Maintain meeting cadence with 1:1s and functional team meetings for three leaders.
• Coordinate internal/external events (town halls, team-building, leadership sessions).
• Assist with facilities projects including renovations and safety committee activities.
• Manage office and site vendors; maintain kitchen/conference spaces.
• Provide flexible admin support to other departments as needed.
• Back-up front desk coverage to ensure a welcoming environment.

Skills

MS Office proficiency

Calendar management

Organizational skills

Verbal and written communication

Confidential information handling

Stakeholder interaction

Special projects

Education

Bachelor’s degree in Business Administration/Communications or related field

Associate degree with substantial relevant experience (10+ years in executive support)

Tools

IFS ERP

SharePoint

Job description

Ensign-Bickford Aerospace & Defense (EBAD) in Simsbury, CT seeks an Executive Assistant to support the VP of Operations and VP/GM of Programs and Strategy. This on-site role is fast-paced and high-visibility, offering a path toward greater leadership opportunities within executive support.

You will manage calendars, coordinate travel, assist with meetings, and support cross-department initiatives, events, and facilities projects.