Executive Assistant - Supporting two VP's

Ensign-Bickford Industries; Simsbury (CT); On-site; USD 70,000 - 110,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company is seeking an Executive Assistant to support our VP of Operations and VP/GM of Programs and Strategy in Simsbury, CT. This onsite role is fast-paced and highly visible, offering opportunities to contribute across departments, manage events, and handle confidential information with discretion.

Qualified candidates will have 10+ years in executive-level administrative support, strong MS Office and calendar skills, and the ability to coordinate complex

Qualifications

• Proficiency with Microsoft Office Suite and Outlook calendar management.
• Strong organizational and multi-tasking abilities in a fast-paced environment.
• Excellent written and verbal communication with discretion and professionalism.
• Experience supporting executive leadership and handling confidential information.

Responsibilities

• Provide high-level administrative support to VP Operations and senior leaders, including calendar management, travel coordination, meetings, and expense reporting.
• Shadow EA to President and assist with executive coordination and strategic initiatives.
• Maintain meeting cadence and organize 1:1s and team meetings for three leaders.
• Coordinate internal and external events such as town halls and leadership sessions.
• Assist with facilities projects and coordination of renovations and safety activities.
• Maintain office spaces and coordinate vendors; provide flexible support across departments.

Skills

MS Office

Outlook calendar

Organizational skills

Communication skills

Confidentiality

Interpersonal skills

Education

Bachelor's degree

Associate degree

Tools

IFS ERP

SharePoint

Job description

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.

Job Description

Job Summary:

EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function.

This onsite role is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you.

Key Responsibilities:

• Provide high-level administrative supportto VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadenceby organizing 1:1s and functional team meetings for all three leaders.
• Coordinate internal and external eventssuch as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projectssuch as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spacesin the administrative areas; manage office and site vendors as needed.
• Provide flexible administrative supportto other departments as needed.
• Serve as a back-up for front desk coveragewhen the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
• Strong verbal and written communication skills.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
• Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications:

• Bachelor's degree is strongly preferredin Business Administration, Communications, or a related field.
• Associate degree acceptedwith substantial relevant experience (10+ years in executive-level administrative support).
• Minimum of 10 years of administrative or office management experience.
• Prior experience supporting senior or executive leadership.
• Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
• Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.