Executive Assistant to 2 VPs - Strategic Operations Support

Loadstar; Baton Rouge (LA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid vacation

Sick pay

Holidays

Disability insurance

Life insurance

Training and development

Job summary

Loadstar in Baton Rouge seeks an Executive Assistant to support two VPs, manage complex calendars, travel logistics, and prepare executive summaries with discretion.

The ideal candidate is highly organized, excels at written and verbal communication, and can work independently or with a team in a fast‑moving environment. Bachelor's degree preferred; experience in operations, logistics, or industrial settings is a plus. Equal Opportunity employer.

Qualifications

• Bachelor's degree preferred; an equivalent combination of education and experience will be considered.
• Experience as an Executive Assistant or senior administrative professional supporting senior leadership is preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required; Concur and Dayforce a plus.
• Strong written and verbal communication with ability to prepare polished executive materials.
• High discretion and professionalism in handling confidential information.
• Excellent organizational skills and ability to manage multiple priorities for two executives.

Responsibilities

• Manage complex, frequently changing calendars for both VPs and coordinate meetings.
• Arrange and manage all travel logistics for both executives.
• Coordinate personal scheduling and align calendars with each VP's spouse.
• Prepare executive summaries, briefing documents, and reports for leadership meetings.
• Support preparation of customer presentations, proposals, and business materials.
• Process and reconcile expense reports and handle confidential communications.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Executive summaries

Polished communication

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Concur

Dayforce

Job description

Loadstar in Baton Rouge seeks an Executive Assistant to support two VPs, manage complex calendars, travel logistics, and prepare executive summaries with discretion.

The ideal candidate is highly organized, excels at written and verbal communication, and can work independently or with a team in a fast‑moving environment. Bachelor's degree preferred; experience in operations, logistics, or industrial settings is a plus. Equal Opportunity employer.