Executive Admin & Operations Liaison (On-site)

Edgewoodpartnersinsurancecenter; New Castle (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

22 PTO days for hourly non‑exempt

12 company‑observed paid holidays

401(k) matching

Medical, dental, vision insurance

Employee recognition programs

Job summary

EPIC is seeking an Administrative Assistant to provide high‑level support to the Vice Presidents of Business Development and Operations in New Castle, PA. The role centers on centralized scheduling, communications, meeting prep, and follow‑up, translating strategic priorities into actionable tasks across business development, operations, training, and partner initiatives.

You will manage calendars, draft materials, and coordinate cross‑functionally with Sales, IT, Finance, and HR to ensure

Qualifications

• 5+ years supporting senior executives in a professional services environment.
• Proven ability to manage multiple priorities across senior leaders.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams.
• Experience leveraging AI tools for drafting, summarization, and content creation.
• Excellent written and verbal communication skills with strong attention to detail.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, meeting materials, notes, action items, and follow‑ups.
• Draft and edit professional correspondence, presentations, reports, and executive summaries.
• Serve as a communication gatekeeper by prioritizing requests and escalating urgent matters.
• Maintain confidentiality of sensitive information and leadership materials.
• Identify risks, inconsistencies, or gaps in information presented to leadership.
• Develop and maintain presentation materials, program outlines, and training resources.
• Assist in drafting training content for new hires using executive direction and AI tools.
• Generate first‑draft scripts, talking points, and educational content for executive review.
• Coordinate interview scheduling and prepare candidate materials in partnership with HR.
• Organize national meetings, corporate events, and partner engagements.
• Manage travel logistics, including flights, accommodations, and transportation.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

AI drafting tools

Tools

Microsoft Office

Microsoft Teams

Job description

EPIC is seeking an Administrative Assistant to provide high‑level support to the Vice Presidents of Business Development and Operations in New Castle, PA. The role centers on centralized scheduling, communications, meeting prep, and follow‑up, translating strategic priorities into actionable tasks across business development, operations, training, and partner initiatives.

You will manage calendars, draft materials, and coordinate cross‑functionally with Sales, IT, Finance, and HR to ensure