Executive Assistant - Supporting two VP's

Ensign-Bickford Aerospace & Defense; Simsbury (CT); On-site; USD 70,000 - 100,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense (EBAD) in Simsbury, CT seeks an Executive Assistant to support the VP of Operations and VP/GM of Programs and Strategy. This on-site role is fast-paced and high-visibility, offering a path toward greater leadership opportunities within executive support.

You will manage calendars, coordinate travel, assist with meetings, and support cross-department initiatives, events, and facilities projects.

Qualifications

• Proficient in MS Office with calendar, travel, and expense management.
• Excellent verbal and written communication; maintain confidentiality.
• Able to interact with executive leadership and external stakeholders.
• Bachelor’s degree preferred; associate degree with extensive experience acceptable.

Responsibilities

• Provide high-level administrative support to VP Operations, Finance, and HR.
• Shadow EA to the President to learn executive coordination and strategic initiatives.
• Maintain meeting cadence with 1:1s and functional team meetings for three leaders.
• Coordinate internal/external events (town halls, team-building, leadership sessions).
• Assist with facilities projects including renovations and safety committee activities.
• Manage office and site vendors; maintain kitchen/conference spaces.
• Provide flexible admin support to other departments as needed.
• Back-up front desk coverage to ensure a welcoming environment.

Skills

MS Office proficiency

Calendar management

Organizational skills

Verbal and written communication

Confidential information handling

Stakeholder interaction

Special projects

Education

Bachelor’s degree in Business Administration/Communications or related field

Associate degree with substantial relevant experience (10+ years in executive support)

Tools

IFS ERP

SharePoint

Job description

Job Description

Job Summary: EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function. This onsite role is a fast-paced, high-visibility role where you’ll play a key part in keeping our leadership team operating smoothly and efficiently. You’ll also have the opportunity to contribute across departments, manage events, and support core business functions. If you’re someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead—this role is for you.

Key Responsibilities

• Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.
• Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projects such as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.
• Provide flexible administrative support to other departments as needed.
• Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
• Strong verbal and written communication skills.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
• Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications

• Bachelor’s degree is strongly preferred in Business Administration, Communications, or a related field.
• Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).
• Minimum of 10 years of administrative or office management experience.
• Prior experience supporting senior or executive leadership.
• Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
• Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Ensign-Bickford Aerospace & Defense Company (EBAD), headquartered in Simsbury, CT with facilities in Moorpark, CA, and Graham, KY is a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Our capabilities include customized man-portable breaching systems; fully integrated payload system, subsystem or energetic component production; shock tube-based, signal transmission technology integrated with our highly reliable family of detonators; and armored vehicle solutions. EBAD also has extensive satellite/spacecraft and missile/aircraft/launch vehicle manufacturing capabilities for system initiation, signal transfer, separation release, actuation and deployment and flight termination. No matter what the mission, EBAD can provide tailored, customized solutions to address our customers' challenges.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.