Executive Assistant to Two Senior Executives

Versant3; California; On-site; USD 70,000 - 100,000; Full time

Job summary

VERSANT is seeking an organized and proactive Executive Assistant to support two senior leaders: SVPs of Fandango Marketing & Partnerships and DTC Services & Portfolio Marketing. You will manage calendars, travel, and communications, while ensuring confidentiality and efficiency across both offices.

Ideal candidates have 2+ years supporting executives across time zones, exceptional judgment, and a service‑oriented mindset to enable strategic priorities and collaborative work across teams.

Qualifications

• Bachelor's degree required.
• 2+ years of professional experience, preferably supporting senior executives across multiple time zones.
• Strong organizational skills and ability to manage multiple calendars and deadlines.
• Excellent written and verbal communication with senior executives and external stakeholders.
• Discretion when handling confidential information.
• Ability to work independently, anticipate needs, and problem-solve proactively.
• Flexible with work hours during busy periods.
• Collaborative, service-oriented approach to supporting multiple teams.
• Proficiency with Microsoft Word, Outlook, PowerPoint, Excel, Adobe, Keynote, and SAP.

Responsibilities

• Provide high‑level executive support: manage complex calendars, coordinate meetings and travel arrangements across time zones, and handle expenses.
• Serve as a trusted liaison, facilitating professional communication with executives and cross‑functional partners.
• Coordinate executive meetings and events, including logistics, materials, AV/IT, and follow-up items.
• Drive administrative and operational excellence by maintaining files, project tracking tools, and office resources, while ensuring confidentiality.
• Support marketing, partnerships, and DTC initiatives with research and information gathering.
• Strengthen cross‑functional collaboration by coordinating priorities and providing backup support across offices.

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Adobe

Keynote

SAP

Job description

VERSANT is seeking an organized and proactive Executive Assistant to support two senior leaders: SVPs of Fandango Marketing & Partnerships and DTC Services & Portfolio Marketing. You will manage calendars, travel, and communications, while ensuring confidentiality and efficiency across both offices.

Ideal candidates have 2+ years supporting executives across time zones, exceptional judgment, and a service‑oriented mindset to enable strategic priorities and collaborative work across teams.