Executive Assistant to the Superintendent

Shallowater Independent School District; Shallowater (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Shallowater Independent School District in Shallowater, Texas seeks an Executive Assistant to the Superintendent to manage the superintendent’s calendar, prepare board materials, and handle confidential information with discretion.

This full-time role requires strong organization, communication, and interpersonal skills, plus experience in office administration and data handling. The position reports to the Superintendent and supports the board of trustees.

Qualifications

• Knowledge of school district organization, operations, and administrative policies.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Ability to make independent decisions regarding planning, organizing, and scheduling.
• Excellent public relations, organization, communication, and interpersonal skills.
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing.
• Ability to multi-task numerous complex administrative activities.

Responsibilities

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Record minutes of executive staff and board meetings as required.
• Prepare and post school board election as required.
• Prepare all correspondence, memoranda, and reports for superintendent.
• Comply with policies established by federal and state laws and regulations, and local board policy.
• Answer incoming calls and greet visitors; schedule appointments and maintain superintendent’s calendar.
• Assign work to executive office clerical staff and oversee completion.
• Assist with travel arrangements for board members and administrators, including hotel reservations and conference registrations.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Office administration

Calendar management

Public relations

Communication skills

Interpersonal skills

Data analysis

Word processing

Education

High school diploma or GED

Job description

Executive Assistant to the Superintendent

Executive Assistant to the Superintendent

Shallowater Independent School District Central Office - Shallowater, Texas Open in Google Maps

This job is also posted in Shallowater Independent School District

Job Details

Job ID: 5940366
Application Deadline: Posted until filled
Posted: Sep 25, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title:Executive Assistant - Superintendent Exemption Status/Test: Nonexempt

Reports to: SuperintendentDate Revised: 9/25/26

Dept./School: Executive Office

Primary Purpose:

Work under minimum supervision to ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Responsible for on-site leadership of clerical employees assigned.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of school district organization, operations, and administrative policies

Ability to read and comprehend instructions, short correspondence, and memos

Ability to make independent decisions regarding planning, organizing, and scheduling

Excellent public relations, organization, communication, and interpersonal skills

Ability to use software to develop spreadsheets, perform data analysis, and do word processing

Ability to multi-task numerous complex administrative activities

Experience:

2 years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Record minutes of executive staff and board meetings as required.
• Prepare and post school board election as required.
• Prepare all correspondence, memoranda, and reports for superintendent.
• Comply with policies established by federal and state laws and regulations, and local board policy

Reception and Phones

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
• Schedule appointments and maintain superintendent’s calendar.

Other

• Assign work to executive office clerical staff and oversee completion.
• Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Aron Strickland , Superintendent
• Central Office
• Phone: [phone]
• Email: [e-mail]

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