Executive Assistant to the Principal

Bethel School District; Puyallup (WA); On-site; USD 35,000 - 50,000; Full time

Job summary

Bethel School District seeks a skilled school office secretary to coordinate administrative activities and support the principal. The role includes handling records, budgets, enrollment, attendance, and public relations for students, staff and the community.

You will process requisitions, manage payroll data, supervise office staff, and maintain confidential files while ensuring accurate reports and efficient daily operations in a school setting.

Qualifications

• Ability to communicate effectively with students, staff and the public.
• Knowledge of secretarial procedures and general bookkeeping.
• High-level keyboarding and data entry skills.
• Experience handling payroll records and office accounting.
• Experience coordinating office staff and volunteers.

Responsibilities

• Greets students, parents, staff and the public and promotes public relations.
• Maintains detailed program records (budgets, enrollment, attendance) and prepares reports.
• Prepares requisitions and purchase orders; processes invoices and payments.
• Serves as secretary to the principal; drafts correspondence and formats documents.
• Maintains payroll records for building staff and coordinates schedules.
• Coordinates office personnel and volunteers; trains and reviews work.
• Schedules meetings and manages calendars; handles communications and mail.

Skills

Communication skills

Customer service

Secretarial procedures

Bookkeeping

Keyboarding

Office equipment

Data entry

Education

Head building secretary/office manager experience

Job description

Bethel School District seeks a skilled school office secretary to coordinate administrative activities and support the principal. The role includes handling records, budgets, enrollment, attendance, and public relations for students, staff and the community.

You will process requisitions, manage payroll data, supervise office staff, and maintain confidential files while ensuring accurate reports and efficient daily operations in a school setting.