School Office Clerk & Records Coordinator

Bethel School District; Spanaway (WA); On-site; USD 26,000 - 27,000; Part time

Job summary

Bethel School District is seeking a part-time office assistant to call parents about absent students, maintain attendance records, and provide clerical support in the school office. Responsibilities include answering phones, greeting visitors, maintaining files, scheduling travel, and processing materials for program compliance.

The role requires strong communication, keyboarding and data entry skills, and the ability to work with confidential information in a busy school environment.

Qualifications

• Ability to communicate effectively, both orally and in writing.
• Effective customer service and public relations.
• Knowledge of office procedures.
• Knowledge of the VAX system and data interpretation.
• High-level keyboarding and data entry skills.
• Ability to operate a computer and learn the operation of software including database and spreadsheet applications.
• Skill in grammar, spelling and English usage.
• Ability to perform arithmetic calculations.
• Ability to compose and format correspondence, reports, graphs, and charts.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with a diverse group of people.

Responsibilities

• Maintain attendance records and assist in the school office.
• Answer phones and greet visitors, provide information to staff, parents and professionals.
• Operate a computer and software packages (word processing, spreadsheets, database).
• Process materials for program compliance and maintain program records.
• Coordinate with others to meet deadlines and report enrollment counts.

Skills

Communication skills

Data entry

Office procedures

Keyboarding

Public relations

Computer operation

Grammar and spelling

Confidentiality

Tools

Microsoft Office

Mainframe applications

Database software

Spreadsheets

Job description

Bethel School District is seeking a part-time office assistant to call parents about absent students, maintain attendance records, and provide clerical support in the school office. Responsibilities include answering phones, greeting visitors, maintaining files, scheduling travel, and processing materials for program compliance.

The role requires strong communication, keyboarding and data entry skills, and the ability to work with confidential information in a busy school environment.