Executive Assistant to the President - Strategic Scheduler

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 55,000 - 67,000; Full time

Job summary

Wichita State University in Wichita, KS seeks an experienced administrative professional to support the President's Office. The role involves managing calendars, coordinating meetings, arranging travel, and preparing correspondence, presentations, and reports while handling reimbursements.

You will work on-site, requiring discretion, strong organizational skills, and the ability to prioritize across competing requests.

Qualifications

• 60 hours of college coursework in business administration.
• Six years of experience working for a high-level executive, executive office setting or related field. An additional 60 hours of college coursework can be substituted for two years of experience.

Responsibilities

• Maintains President, Vice President(s), and executive staff schedules by planning and scheduling meetings, conferences, teleconferences. Prepares and edits correspondence, presentations and reports, and prepares expense reimbursements. May make related travel arrangements.
• Coordinates events and schedules for the President's family. May coordinate professional meetings and events which may include, but is not limited to, catering, guest lists, entertainment, supplies, reservations, and set up.
• Coordinates with state-contracted government relations personnel for President and executive staff.
• Manages guest relations for sporting events hosted by the President and Governmental Relations. Manages the President's skybox at Eck Stadium and all events at the President's residence. Coordinates maintenance of home and grounds.
• Presides as the Assistant Secretary to the Board of Trustees (BOT) with planning and coordination of meetings, transcribing of minutes, managing action items, maintaining records, communicating and corresponding with members of the BOT and President's Council.
• Interacts with faculty, staff, alumni, government officials and high-level University, business, city, county and state administrators.
• Exercises discretion, confidentiality, and judgment when dealing with matters of a sensitive, confidential or personal nature.
• Supervises President's Office student assistants.

Skills

Executive scheduling

Travel arrangements

Confidentiality

Communication skills

Office administration

Education

60 hours of college coursework in business administration

Bachelor's Degree in business or related field

Job description

Wichita State University in Wichita, KS seeks an experienced administrative professional to support the President's Office. The role involves managing calendars, coordinating meetings, arranging travel, and preparing correspondence, presentations, and reports while handling reimbursements.

You will work on-site, requiring discretion, strong organizational skills, and the ability to prioritize across competing requests.