Strategic Executive Assistant to the President

DePaul University; Chicago (IL); On-site; USD 38,000 - 49,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Tuition waivers for employees and/or

Retirement plan match

Generous paid time off

Full-Time Benefits

Job summary

DePaul University in Chicago seeks an Executive Assistant to serve as the primary administrative partner to the President. You will manage the President's calendar, travel, expenses, and daily operations, while supporting the Chief of Staff and Deputy Chief of Staff to advance presidential priorities.

Responsibilities include calendar prioritization, meeting coordination with trustees and external partners, travel planning, and document preparation.

Qualifications

• High school diploma is required.
• Bachelor's degree preferred.
• 5+ years of experience supporting a senior executive, president, CEO, or equivalent leader.
• Demonstrated expertise in complex calendaring and executive travel management.
• Exceptional organizational, prioritization, and problem-solving skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Outlook, Microsoft Office Suite, and virtual collaboration tools.
• Ability to manage highly confidential information with discretion and professionalism.

Responsibilities

• Manage and strategically prioritize the President's and Chief of Staff's calendars, ensuring alignment with institutional priorities and effective use of executive time.
• Coordinate all aspects of presidential scheduling and executive engagements, including meetings with trustees, donors, alumni, university leaders, elected officials, and external partners.
• Anticipate needs, resolve scheduling and logistical challenges, and ensure all meetings are supported with appropriate materials, participants, and preparation to facilitate successful outcomes.
• Exercise discretion, sound judgment, and executive presence while serving as a key point of contact for trustees, university leaders, and external stakeholders.
• Manage executive document preparation, routing, approvals, and follow-up to ensure efficient and timely decision-making.
• Oversee daily office operations, maintain effective administrative systems and workflows, and proactively resolve operational issues.
• Coordinate University House scheduling and logistics in support of presidential and institutional priorities.
• Coordinate domestic and international travel, develop detailed itineraries and briefing materials, manage travel logistics, and proactively resolve issues to support successful presidential engagements.
• Oversee the preparation, submission, and reconciliation of presidential expenses, ensuring accuracy, timeliness, and compliance with university policies.
• Coordinate logistics for Board of Trustees meetings, committee meetings, retreats, trustee events, and presidential engagements.
• Manage meeting and event operations, including scheduling, catering, technology, attendee coordination, and materials distribution.
• Support trustee visits and institutional events, ensuring a seamless experience for participants and stakeholders.

Skills

Calendar management

Executive support

Travel planning

Stakeholder coordination

Outlook proficiency

Discretion

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Office

Virtual collaboration tools

Job description

DePaul University in Chicago seeks an Executive Assistant to serve as the primary administrative partner to the President. You will manage the President's calendar, travel, expenses, and daily operations, while supporting the Chief of Staff and Deputy Chief of Staff to advance presidential priorities.

Responsibilities include calendar prioritization, meeting coordination with trustees and external partners, travel planning, and document preparation.