Executive Support & HR Operations Specialist

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 49,000 - 55,000; Full time

Job summary

Wichita State University seeks an on-site HR administrative professional to support executive staff and provide HR services. The role coordinates department activities, reception, operations, and facilities to keep the office running smoothly.

The ideal candidate will handle HR inquiries, budget tracking, scheduling, and department coordination with professional communication and reliable judgment. This is a full-time, on-site position based in Wichita, KS.

Qualifications

• Provide professional, responsive customer service in person, by phone, and email.
• Ability to manage walk-in traffic, phone calls, and email with accuracy.
• Capable to handle constant interruptions and multitask while meeting deadlines.
• Gather knowledge across HR areas to answer questions and process standards.

Responsibilities

• Serve as HR office frontline; answer questions, route inquiries, and provide timely responses.
• Monitor and track department budget; coordinate budget-related tasks.
• Maintain executive schedules and arrange travel for leadership.
• Coordinate office functions: staff changes, continuity plan, training, supplies, and facilities.
• Resolve office problems independently and escalate when needed.

Skills

Customer service

Multitasking

Communication

Organizational skills

Office coordination

Education

High school diploma

Job description

Wichita State University seeks an on-site HR administrative professional to support executive staff and provide HR services. The role coordinates department activities, reception, operations, and facilities to keep the office running smoothly.

The ideal candidate will handle HR inquiries, budget tracking, scheduling, and department coordination with professional communication and reliable judgment. This is a full-time, on-site position based in Wichita, KS.