Executive Assistant to Senior Leaders - Onsite & Travel

Wichita State University; Wichita (KS); On-site; USD 55,000 - 70,000; Full time

Job summary

Wichita State University’s NIAR Sustainment department seeks an Executive Assistant to provide high‑level administrative support to senior leadership. Duties include managing complex calendars, coordinating meetings and events, travel arrangements, and preparing correspondence and reports.

The role requires discretion with confidential information, strong organization, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• High school diploma required.
• 4 years of experience supporting an executive in an executive office setting or related field.
• Knowledge of scheduling, calendar management, and travel arrangements.

Responsibilities

• Maintains senior leaders’ schedules by planning meetings and travel arrangements.
• Prepares and edits correspondence, presentations, and reports.
• Process and edit financial or operational information, including budgets and purchasing aspects.
• Documents meeting notes and tracks action items to completion.
• Coordinate meetings/events, including catering, guest lists, and set up.

Skills

Calendar management

Executive support

Communication

Document handling

Vendor coordination

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Wichita State University’s NIAR Sustainment department seeks an Executive Assistant to provide high‑level administrative support to senior leadership. Duties include managing complex calendars, coordinating meetings and events, travel arrangements, and preparing correspondence and reports.

The role requires discretion with confidential information, strong organization, and the ability to handle multiple tasks in a fast-paced environment.