Executive Assistant to the President | On-Site in Miami

HireFinderRPO; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

John Bell Construction, Inc. is seeking a proactive Executive Assistant to support the President in Miami, on-site 100%. You will manage calendars, prepare reports and correspondence, and coordinate actions across projects and events.

This role demands organization, discretion, and a proactive mindset to prevent deadlines from slipping. The ideal candidate has strong administrative and executive support experience, excellent communication, and proficiency with MS Office apps.

Qualifications

• Experience in administrative or executive support, office management, or project coordination.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work 100% on-site in Miami.
• Bilingual English/Spanish is a plus.

Responsibilities

• Manage calendars, meetings, appointments, and scheduling.
• Track deadlines, commitments, and follow-up items.
• Prepare professional emails, reports, presentations, and correspondence.
• Take meeting notes and coordinate action items.
• Support business initiatives, projects, clients, and company events.
• Handle confidential information with professionalism and discretion.
• Assist with occasional local errands or personal requests.

Skills

Administrative support

Executive support

Office management

Project coordination

Communication

Organization

Multitasking

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Teams

Bilingual English/Spanish

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

John Bell Construction, Inc. is seeking a proactive Executive Assistant to support the President in Miami, on-site 100%. You will manage calendars, prepare reports and correspondence, and coordinate actions across projects and events.

This role demands organization, discretion, and a proactive mindset to prevent deadlines from slipping. The ideal candidate has strong administrative and executive support experience, excellent communication, and proficiency with MS Office apps.