Executive Assistant to the President

HireFinderRPO; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

John Bell Construction, Inc. is seeking a proactive Executive Assistant to support the President in Miami, on-site 100%. You will manage calendars, prepare reports and correspondence, and coordinate actions across projects and events.

This role demands organization, discretion, and a proactive mindset to prevent deadlines from slipping. The ideal candidate has strong administrative and executive support experience, excellent communication, and proficiency with MS Office apps.

Qualifications

• Experience in administrative or executive support, office management, or project coordination.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work 100% on-site in Miami.
• Bilingual English/Spanish is a plus.

Responsibilities

• Manage calendars, meetings, appointments, and scheduling.
• Track deadlines, commitments, and follow-up items.
• Prepare professional emails, reports, presentations, and correspondence.
• Take meeting notes and coordinate action items.
• Support business initiatives, projects, clients, and company events.
• Handle confidential information with professionalism and discretion.
• Assist with occasional local errands or personal requests.

Skills

Administrative support

Executive support

Office management

Project coordination

Communication

Organization

Multitasking

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Teams

Bilingual English/Spanish

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Job Description

Job Description

Executive Assistant to the President

Miami, FL | 100% On-Site
John Bell Construction, Inc.

John Bell Construction is seeking a proactive, organized, and dependable Executive Assistant to support the President. This role is ideal for someone who can manage multiple priorities, stay ahead of deadlines, and ensure important details never fall through the cracks.

Key Responsibilities

• Manage calendars, meetings, appointments, and scheduling.


• Track deadlines, commitments, and follow-up items.


• Prepare professional emails, reports, presentations, and correspondence.


• Take meeting notes and coordinate action items.


• Support business initiatives, projects, clients, and company events.


• Handle confidential information with professionalism and discretion.


• Assist with occasional local errands or personal requests.

Qualifications

• Experience in administrative support, executive support, office management, or project coordination.


• Excellent communication and organizational skills.


• Strong attention to detail and ability to multitask.


• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.


• Proactive, resourceful, and able to work independently.


• Ability to work 100% on-site in Miami.


• Valid driver's license and reliable transportation.


• Bilingual English/Spanish is a plus.


• Construction experience is not required.

Ideal Candidate

We're looking for someone with an \"I'll take care of it\" mindset who takes initiative, solves problems, follows through, and wants to become a trusted member of a growing, team-oriented company.