Strategic Executive Assistant to Development President

Atlantic Pacific Companies; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision Insurance

Flexible Spending Accounts

Paid Time-Off/Holidays

401(k) Retirement Plan

Employee Referral Program

Employee Assistance Program

Employee Discounts Program

Job summary

Atlantic Pacific Companies in Miami, FL is seeking an Executive Assistant to support the President of Development and the Executive Leadership Team. This highly visible role focuses on managing executive workflows, communications, and key business processes to keep development operations running smoothly.

The successful candidate will be highly organized, detail-oriented, tech-savvy, and comfortable working closely with senior executives in a fast-paced environment.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• 1–2 years of related administrative or executive support experience preferred.
• Strong computer skills including Word, Excel, PowerPoint, and Outlook; experience with SmartSheet or similar PM tools is a plus.
• Excellent attention to detail and organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Confidentiality and discretion when handling sensitive information.
• Comfortable working closely with senior executives in a highly visible role.

Responsibilities

• Serve as a trusted partner to the President of Development, keeping leadership informed on priorities.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Draft, edit, and distribute executive communications, reports, and board materials.
• Handle confidential correspondence, contracts, and sensitive information with discretion.
• Coordinate billing, vendor invoices, and payment tracking.
• Oversee Deal Day workspaces and reporting, ensuring on-time submissions.
• Maintain and update Development team SmartSheets, workspaces, and files.
• Support development closings by coordinating signature and notarization of documents.
• Greet visitors and provide general administrative and company support.

Skills

Executive support

Calendar management

Travel coordination

Document drafting

Confidentiality

Communication

Education

Associate's degree

Tools

SmartSheet

Microsoft Office

Job description

Atlantic Pacific Companies in Miami, FL is seeking an Executive Assistant to support the President of Development and the Executive Leadership Team. This highly visible role focuses on managing executive workflows, communications, and key business processes to keep development operations running smoothly.

The successful candidate will be highly organized, detail-oriented, tech-savvy, and comfortable working closely with senior executives in a fast-paced environment.