Executive Administrative Assistant

Leeds Professional Resources; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Leeds Professional Resources in Doral, FL seeks an Executive Administrative Assistant to support the President and leadership. This highly visible role requires strong organization, proactive problem solving, and discretion to keep operations running smoothly behind the scenes.

Ideal candidates have 5+ years supporting senior executives, excel at calendar management, travel, and communications, and can coordinate cross-functional initiatives with a professional demeanor.

Qualifications

• 5+ years of experience supporting senior executives or presidents.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to prioritize competing demands in a fast-paced environment.
• Self-starter who can work independently with initiative.
• High level of professionalism, discretion, and sound judgment.
• Proficiency with Microsoft Office and business communication tools.

Responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements for the President and executive team.
• Coordinate executive communications and liaise with internal and external stakeholders.
• Prepare correspondence, presentations, reports, and meeting materials.
• Track expenses, process invoices, and assist with administrative projects.
• Organize meetings, events, and executive schedules while maintaining priorities.
• Handle confidential information with professionalism and discretion.
• Anticipate executive needs and provide proactive administrative support.

Skills

Calendar management

Executive support

Discretion & professionalism

Attention to detail

Multitasking

Communication

Tools

Microsoft Office

Job description

A successful and growing private company in Doral is seeking a polished, proactive, and highly organized Executive Administrative Assistant to support the President and executive leadership team. This is a highly visible role for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly behind the scenes.

Responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements for the President and executive team


• Coordinate executive communications and serve as a key liaison with internal and external stakeholders


• Prepare correspondence, presentations, reports, and meeting materials


• Track expenses, process invoices, and assist with administrative and operational projects


• Organize meetings, events, and executive schedules while ensuring priorities stay on track


• Handle confidential and sensitive information with the highest level of professionalism and discretion


• Anticipate executive needs and proactively provide administrative support to maximize efficiency

Qualifications

• 5+ years of experience supporting senior executives, C-suite leaders, or company presidents


• Strong organizational and multitasking skills with exceptional attention to detail


• Excellent written and verbal communication skills


• Ability to prioritize competing demands in a fast-paced environment


• Self-starter who can work independently and take initiative


• High level of professionalism, discretion, and sound judgment


• Proficiency with Microsoft Office and business communication tools