Executive Assistant to the President | Flexible Schedule

Precision Service & Installation, LLC; San Antonio (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Paid holidays

Flexible schedule

Professional development opportunities

Job summary

Precision Service & Installation, LLC is seeking an Administrative Assistant to provide executive-level support to the President in a fast-paced construction environment. You will manage calendars, travel arrangements, and key communications with internal staff, clients, subcontractors, and vendors.

The ideal candidate has 3+ years of admin experience, excellent MS Office skills, and strong organizational abilities with discretion for confidential information.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative or executive assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with professionalism.
• Experience managing multiple priorities with minimal supervision.

Responsibilities

• Manage the President's calendar, appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and correspondence.
• Prepare reports, presentations, meeting agendas, and professional communications.
• Coordinate meetings with clients, vendors, subcontractors, and leadership.
• Maintain confidential business and personnel information with discretion.
• Assist with project documentation, contracts, proposals, and bid packages.
• Track deadlines and ensure timely completion of administrative tasks.
• Organize and maintain physical and digital filing systems.
• Support special projects and company initiatives as assigned.
• Coordinate company events, executive meetings, and office activities.
• Handle incoming visitors and provide a professional first impression of the company.
• Assist with expense reporting, invoice approvals, and other administrative processes.]

Skills

Microsoft Office

Communication skills

Organizational skills

Time management

Confidentiality

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Precision Service & Installation, LLC is seeking an Administrative Assistant to provide executive-level support to the President in a fast-paced construction environment. You will manage calendars, travel arrangements, and key communications with internal staff, clients, subcontractors, and vendors.

The ideal candidate has 3+ years of admin experience, excellent MS Office skills, and strong organizational abilities with discretion for confidential information.