Executive Assistant to the President — Global Scheduling & Travel

Ursa Major; Berthoud (CO); On-site; USD 82,000 - 102,000; Full time

Benefits offered by this job

Unlimited PTO

Parental leave

Health insurance

401k with company match

HSA/FSA

Disability insurance

EAP

Dental and Vision

Retirement savings plan

Job summary

Ursa Major in Colorado is seeking an Executive Assistant to the President to provide dedicated administrative and operational support, manage the President's calendar, travel, communications, and day-to-day needs, ensuring efficient coordination of priorities across the organization.

You will coordinate meetings, prepare materials, handle confidential information, and work with the Executive Operations team to align executive time with business needs in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including support for C-suite leaders.
• Proven ability to manage complex calendars across multiple time zones.
• Experience coordinating domestic and international executive travel.
• Excellent written and verbal communication with senior stakeholders.
• Strong organization, discretion, and ability to handle confidential information.

Responsibilities

• Serve as the primary point of contact for the President's calendar and scheduling.
• Coordinate domestic and international travel, itineraries, and logistics.
• Provide administrative support including correspondence, materials, and presentations.
• Coordinate meetings, visits, and events with attendees and follow-up.
• Anticipate needs, resolve conflicts, and escalate as needed.
• Collaborate with Executive Operations and Office Coordinator on logistics.

Skills

Executive support

Calendar management

Travel coordination

C-suite support

Microsoft 365

Outlook

Education

Bachelor's degree or equivalent

Tools

Navan

Envoy

Job description

Ursa Major in Colorado is seeking an Executive Assistant to the President to provide dedicated administrative and operational support, manage the President's calendar, travel, communications, and day-to-day needs, ensuring efficient coordination of priorities across the organization.

You will coordinate meetings, prepare materials, handle confidential information, and work with the Executive Operations team to align executive time with business needs in a fast-paced environment.