Executive Assistant to the President — Aerospace & Defense

Telemetry Today LLC; Berthoud (CO); On-site; USD 82,000 - 102,000; Full time

Benefits offered by this job

Unlimited PTO

Parental and adoptive leave

Medical, dental and vision insurance

Tax-advantaged accounts (HSA/FSA)

Short and long-term disability, life &

Job summary

Ursa Major is seeking an Executive Assistant to the President to manage the calendar, travel, communications, and day-to-day administrative needs, ensuring efficient coordination of Presidential activities and priorities.

This role partners with the Executive Operations team and Office Coordinator to support meetings, confidential information, and cross-continental scheduling, with a strong emphasis on discretion, professionalism, and impact within a fast-paced, aerospace defense environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including experience supporting C-suite or senior leaders.
• Experience managing complex executive calendars across multiple time zones.
• Experience coordinating domestic and international executive travel.
• Excellent written and verbal communication skills with a professional presence.
• Strong organizational skills with attention to detail.
• Sound judgment, discretion, and the ability to handle confidential information.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat.

Responsibilities

• Serve as the primary contact for the President's calendar, coordinating internal and external meetings across time zones.
• Manage all aspects of the President's domestic and international travel including bookings and itineraries.
• Provide administrative support including correspondence, documents, presentations, and materials.
• Coordinate meetings, visits, and events involving the President with cross-functional teams.
• Anticipate scheduling needs and resolve conflicts with sound judgment.
• Collaborate with the Executive Team Scheduler and Executive Operations Manager on shared meetings.
• Support meetings with facilities, catering, visitor coordination, and on-site logistics.
• Maintain confidentiality and professionalism when handling sensitive information.

Skills

Calendar management

Travel coordination

Communication

Organization

Discretion

MS 365 suite

Adobe Acrobat

Education

Bachelor's degree or equivalent

Tools

Navan

Envoy

Job description

Ursa Major is seeking an Executive Assistant to the President to manage the calendar, travel, communications, and day-to-day administrative needs, ensuring efficient coordination of Presidential activities and priorities.

This role partners with the Executive Operations team and Office Coordinator to support meetings, confidential information, and cross-continental scheduling, with a strong emphasis on discretion, professionalism, and impact within a fast-paced, aerospace defense environment.