Executive Assistant to Leaders — Calendar, Travel & Ops

Auror Limited; Mountain View (CA); On-site; USD 96,000 - 172,000; Full time

Benefits offered by this job

Annual bonus

Equity compensation

Benefits

Job summary

Aurora is looking for an Executive Assistant to support our executives in Mountain View and beyond. You will manage complex calendars, coordinate travel, prepare communications, and drive meeting efficiency while maintaining discretion and a strategic mindset.

You will partner with the Administration (EA) Department, lead cross-functional initiatives, and help plan events. This role requires autonomy, strong communication, and a proactive, adaptable attitude.

Qualifications

• Calendar management experience across time zones and calendars.
• Excellent verbal and written communication with executives.
• High attention to detail in documents, meetings, and task tracking.
• Proficiency with modern productivity tools (Google Workspace, Slack).
• Creative problem-solving and proactive self-starter mindset.
• Ability to stay calm and decisive under tight deadlines.
• Strong business acumen and judgment for prioritization.
• Discretion handling sensitive information with professionalism.
• Collaborative, autonomous team player across distributed teams.
• Experience coordinating cross-functional projects and events.
• Willingness to provide occasional off-hours support.
• Willingness to travel for offsites or team events.

Responsibilities

• Manage complex, dynamic calendars and coordinate executive schedules.
• Prioritize commitments and optimize leaders' time across demands.
• Oversee end-to-end travel: flights, lodging, transport with policy compliance.
• Drive meeting efficiency: collect topics and record concise notes.
• Ensure thorough follow-through and cross-functional action items.
• Prepare communications and materials, including decks and docs.
• Coordinate candidate scheduling and interview workflows.
• Manage expenses: prepare and submit reports and approvals.
• Plan and execute team offsites, onsites, and events.
• Provide guest hospitality with a professional demeanor.
• Support onboarding of new hires reporting to executives.
• Serve as strategic liaison between leaders and teams.
• Navigate ambiguity and anticipate needs in a fast-paced env.
• Uphold confidentiality and transparency in workflows.
• Drive process improvements and lead special initiatives.
• Foster culture and team-building activities.

Skills

Calendar management

Communication

Attention to detail

Technical proficiency

Problem-solving

Composure under pressure

Strategic foresight

Discretion & professionalism

Team collaboration

Project coordination

Flexibility

Travel readiness

Tools

Google Workspace

Slack

Spreadsheets

Slide decks

Job description

Aurora is looking for an Executive Assistant to support our executives in Mountain View and beyond. You will manage complex calendars, coordinate travel, prepare communications, and drive meeting efficiency while maintaining discretion and a strategic mindset.

You will partner with the Administration (EA) Department, lead cross-functional initiatives, and help plan events. This role requires autonomy, strong communication, and a proactive, adaptable attitude.