Executive Assistant

Ursa Major; Berthoud (CO); On-site; USD 82,000 - 102,000; Full time

Benefits offered by this job

Unlimited PTO

Parental leave

Health insurance

401k with company match

HSA/FSA

Disability insurance

EAP

Dental and Vision

Retirement savings plan

Job summary

Ursa Major in Colorado is seeking an Executive Assistant to the President to provide dedicated administrative and operational support, manage the President's calendar, travel, communications, and day-to-day needs, ensuring efficient coordination of priorities across the organization.

You will coordinate meetings, prepare materials, handle confidential information, and work with the Executive Operations team to align executive time with business needs in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including support for C-suite leaders.
• Proven ability to manage complex calendars across multiple time zones.
• Experience coordinating domestic and international executive travel.
• Excellent written and verbal communication with senior stakeholders.
• Strong organization, discretion, and ability to handle confidential information.

Responsibilities

• Serve as the primary point of contact for the President's calendar and scheduling.
• Coordinate domestic and international travel, itineraries, and logistics.
• Provide administrative support including correspondence, materials, and presentations.
• Coordinate meetings, visits, and events with attendees and follow-up.
• Anticipate needs, resolve conflicts, and escalate as needed.
• Collaborate with Executive Operations and Office Coordinator on logistics.

Skills

Executive support

Calendar management

Travel coordination

C-suite support

Microsoft 365

Outlook

Education

Bachelor's degree or equivalent

Tools

Navan

Envoy

Job description

The future of aerospace and defense starts here.

Ursa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands.

The Executive Assistant to the President provides dedicated administrative and operational support to the President of Ursa Major. This role is responsible for managing the President's calendar, travel, communications, and day-to-day administrative needs, ensuring efficient coordination of Presidential activities and priorities. The Executive Assistant works closely with Executive Operations and other administrative support functions to ensure seamless coordination across the organization.

Key Responsibilities

Serve as the primary point of contact for the President's calendar, coordinating internal and external meetings, managing scheduling conflicts, and ensuring executive time is aligned with business needs.

Manage all aspects of the President's domestic and international travel, including bookings, itinerary development, ground transportation, and schedule adjustments.

Provide comprehensive administrative support to the President, including assisting with correspondence, communications, document and presentation preparation, meeting materials, and other executive support activities.

Coordinate meetings, visits, and events involving the President, including scheduling, attendee communications, meeting preparation, and follow-up coordination as needed.

Proactively anticipate administrative and scheduling needs, exercising sound judgment in managing requests, resolving conflicts, and escalating matters appropriately.

Work collaboratively with the Executive Team Scheduler and Executive Operations Manager to coordinate shared executive meetings, schedules, and company-wide leadership activities.

Partner with the Office Coordinator to ensure meetings and events are supported with appropriate facilities, catering, visitor coordination, and other on-site logistics.

Maintain confidentiality and professionalism when handling sensitive executive, personnel, and business information.

Required Qualifications

Bachelor's degree or equivalent combination of education and relevant work experience.

3+ years of executive administrative support experience, including experience supporting C-suite or senior executive leaders.

Demonstrated proficiency managing complex executive calendars, coordinating meetings across multiple time zones, and resolving scheduling conflicts.

Experience coordinating domestic and international executive travel, including bookings, itineraries, and related logistics.

Excellent written and verbal communication skills, with a professional presence and the ability to interact effectively with senior leaders and external stakeholders.

Strong organizational skills, attention to detail, and the ability to manage competing responsibilities independently.

Sound judgment, discretion, and the ability to handle confidential and sensitive information appropriately.

Ability to work independently and collaboratively in a fast-paced, dynamic environment.

Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, as well as Adobe Acrobat.

Desired Experience

Experience using travel management platforms, including Navan.

Familiarity with visitor management systems, including Envoy.

Experience supporting senior executive meetings, customer engagements, and leadership events.

Colorado law requires us to tell you the base compensation range of this role, which is $82,000 - $102,000, determined by your education, experience, knowledge, skills, and abilities. What we can’t quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.

Classification: Full-time Exempt

Benefits Include

(Please note, Interns are not eligible for benefits)

Unlimited PTO - Vacation, Sick, Personal, and Bereavement

Paid Parental and Adoptive Leave

Medical, Dental and Vision Insurance

Tax Advantage Accounts (HSA/FSA)

Employer Paid Short and Long Term Disability, Basic Life, AD&D

Additional Benefit Options Including Voluntary Life and Emergency Medical Transport

EAP Program

Retirement Savings Plan - 401k with Company Match

NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents).

Eligibility to obtain and maintain a U.S. Security Clearance.

We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

No outside recruiters, please.