Executive Assistant to the President — Defense Startup

Heaviside Industries, Inc.; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Heaviside Industries seeks an Executive Assistant to the President for a full-time, on-site role in Marina Del Rey, CA. You will guard the President's calendar, inbox, travel, and meeting rhythm to maximize time with customers, investors, and the leadership team.

In this high-growth environment, you will handle sensitive government program details and board matters with complete discretion, coordinating with recruiting and other teams as we scale.

Qualifications

• 5+ years supporting a C-level executive or founder, ideally at a high-growth startup.
• Expert calendar and inbox management across Google Workspace or Microsoft 365.
• Proven discretion with confidential information and sound judgment.
• Excellent written communication: draft emails in the President's voice.
• Strong organization under pressure; manage many moving pieces.
• Comfort with ambiguity and shifting priorities in a fast-scaling company.
• U.S. Person status required because this role handles export-controlled information.
• Ability to obtain and maintain a U.S. security clearance.

Responsibilities

• Own the President's schedule. Schedule and prioritize meetings with customers, government stakeholders, investors, board members, and internal teams.
• Manage the inbox and communications. Triage email, draft replies, flag items needing attention, follow up.
• Plan travel. Book and manage complex domestic and international itineraries.
• Prepare for meetings. Assemble briefing materials, agendas, and attendee background; capture action items.
• Support the board and investors. Coordinate meetings and updates, manage logistics and materials.
• Run operating rhythm. Coordinate leadership meetings, offsites, and all-hands events.
• Support hiring. Coordinate President's interviews with recruiters; keep schedules tight as we scale.
• Handle special projects. Research, event planning, and cross-functional projects as priorities shift.
• Protect sensitive information. Follow security, export-control, and information-handling procedures.

Skills

Executive support

Calendar management

Inbox management

Written communication

Organization under pressure

Ambiguity tolerance

U.S. Person status

Security clearance ability

Tools

Google Workspace

Microsoft 365

Job description

Heaviside Industries seeks an Executive Assistant to the President for a full-time, on-site role in Marina Del Rey, CA. You will guard the President's calendar, inbox, travel, and meeting rhythm to maximize time with customers, investors, and the leadership team.

In this high-growth environment, you will handle sensitive government program details and board matters with complete discretion, coordinating with recruiting and other teams as we scale.