Executive Assistant to the Founder

The A List; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The A List is a fast-growing full-service agency specializing in influencer and experiential marketing for fashion and lifestyle brands. We seek an enthusiastic, hyper-organized executive assistant with at least 3 years of agency or EA experience to manage complex calendars, provide high-level administrative support, and assist on events and special projects.

This role is pivotal in supporting the founder and the team in a high-volume environment.

Qualifications

• Minimum 3 years experience as an executive assistant.
• Experience in marketing/events and special projects within entertainment/fashion preferred.
• Agency experience is a plus.

Responsibilities

• Heavy scheduling and calendar management for meetings, calls and appointments.
• Support events and special projects including client status reports and RSVPs.
• Update events and case studies and digital wrap reports.
• Create pitch materials and case studies for clients.
• Stay up-to-date on entertainment news relevant to brands and talent.
• Support social media monitoring and social calendar management.
• Manage founder's personal needs.

Skills

Executive Assistant experience

Calendar management

Communication skills

Multitasking

Tools

Google Suite

Microsoft Office

Canva

Photoshop

Job description

About The A List: The A List is a full service, influencer and experiential global marketing firm, creating live and digital experiences, innovative strategies and campaigns for fashion and lifestyle brands.

About the Role

About the Role: The A List seeks an enthusiastic and personable executive assistant who is hyper-organized, has a minimum of 4 years of agency and executive assistant experience and is passionate about pop culture, entertainment and social media. This is a great opportunity to join a fast-growing team and make a positive impact within the agency. Responsibilities include heavy scheduling and calendar management, providing administrative and client support, personal + family support, and supporting our Events & Special Projects team. An ideal candidate will be engaging, calm and organized under pressure, have the ability to multitask, an excellent work ethic, and eager to learn — opportunity for growth with a passion for pop culture and entertainment is a MUST. On both a client and personal basis, this role should be an extension of the Founder. Must be able to function in a high-volume, fast past environment at all times.

Responsibilities

• Roles + Responsibilities:Handle administrative duties including heavy scheduling for meetings, calls and appointments, calendar management, scheduling travel and organizing/preparing expense reports.
• Support on events and special projects including (and not limited to) updating client status reports, tracking RSVPs, tracking social placements, creating face sheets, etc.
• Manage and update all events and special projects case studies and digital wrap reports.
• Create pitch materials and case studies for current and potential clients.
• Stay up-to-date on current events within the entertainment landscape specifically in regards to brands and talent.
• Support with social media monitoring and social calendar management
• Management of the founder’s personal needs

Qualifications

• Skills & Qualifications:Must have a minimum of 3 years experience as an executive assistant.
• Experience:Experience: Minimum 3 years executive assistant experience in marketing/events and special projects within entertainment/fashion preferred.

Required Skills

• Ability to make independent decisions on a daily basis, meet tight deadlines, and work well in a high-volume fast-paced environment while addressing the best way to handle specific tasks.
• Must collaborate with other administrators and support personnel, management and clients on a regular basis.
• Attention to detail, incredible organization and problem solving skills are a must and are core elements of this position’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Strong communication skills, both written and verbal including punctuation and sentence structure are essential to the administrative assistant role.
• Extremely proficient in Google Suite applications, Microsoft Suite, Canva and Photoshop.

Preferred Skills

• Minimum 4 years agency and executive assistant experience in marketing/events and special projects within entertainment mandatory.