Executive Assistant

Influential Network, Inc.; New York (NY); On-site; USD 60,800 - 93,600; Full time

Benefits offered by this job

401(k)

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Parental and family care leave

Tuition reimbursement

Flexible time off

Job summary

Influential Network, Inc. seeks an experienced Executive Assistant to support the Chief Client Officer and President in all aspects of day-to-day workload.

The role demands exceptional organization, discretion, and the ability to anticipate needs in a fast-moving, global organization. You will manage complex calendars, travel plans, and communications, coordinate with internal teams and external partners, and act as a trusted operational anchor for senior leadership.

Qualifications

• Preferred bachelor’s degree or relevant experience.
• 10+ years of executive assistant experience supporting senior C‑suite leadership in a corporate environment.
• Experience in media, advertising, consulting, or a fast-paced holding company environment strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously.
• Expertise to interact with a wide range of personalities and work styles with discretion.
• Ability to handle confidential information with care and engage with stakeholders at all levels.
• Experience in internal and external communications, partnership development, and influencer marketing.
• Proficiency in Microsoft Office Suite and Google Suite, plus travel booking platforms.

Responsibilities

• Manages extremely active calendar of appointments and travel itineraries.
• Prepares confidential correspondence and expense reports.
• Plans and aligns executive schedules and priorities.
• Tracks actions and decisions across meetings and stakeholders.
• Organizes calendars and contacts; coordinates with internal teams and external partners.
• Maintains professional communications and supports leadership with timely updates.

Skills

Executive support

C-suite support

Organizational skills

Discretion

Travel planning

Microsoft Office

Communication

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Travel booking platforms

Job description

Overview

Influential is seeking an experienced Executive Assistant to support our Chief Client Officer and President of Influential in all aspects of their day-to-day workload. The ideal candidate is an insanely organized human who is self-starting, handles pressure with ease, and can maintain a balanced schedule as easily as they can set up a board meeting.

This is a high visibility, high-impact role that sits at the center of executive operations – requiring exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization.

The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader, managing complex schedules, communications, events, travel, and priorities with precision and poise. This individual will also play a key coordination role across internal teams, senior stakeholders, and external partners, acting as a critical extension of executive leadership.

Responsibilities

• Completes a broad variety of administrative tasks for the C‑Suite including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the executive schedule is followed and respected.
• Tracks action items, decisions, and deliverables arising from meetings, ensuring timely follow-through across stakeholders.
• Organizes and manages calendars and contacts.
• Dives into any projects that may come up while prioritizing conflicting needs; helps coordinate with outside teams as necessary.
• Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately; acts as a “barometer,” having a sense for the issues taking place in the environment and keeping executives updated and informed.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects which may have organizational impact.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Manages inbound requests with professional judgment, triaging and prioritizing based on business urgency and relevance.
• Represents the executive office with the highest level of professionalism in all written and verbal communications.

Qualifications

• Preferred bachelor’s degree or relevant experience.
• 10+ years of executive assistant experience, supporting senior C‑suite leadership in a corporate environment.
• Experience in media, advertising, consulting, or a fast‑paced holding company environment strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously.
• Expertise to seamlessly interact with a wide range of personalities and work styles.
• Ability to treat highly confidential information with care and discretion.
• Organized, enjoys taking care of multiple things at once, and can engage collaboratively with individuals at all levels.
• Experience and interest in internal and external communications, partnership development, and influencer marketing.
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint, CoPilot), Google Suite (Docs, Sheets, Slides, Forms), project management tools, and travel booking platforms.
• Ability to operate with autonomy and thrive in ambiguity within a global, matrixed organization.
• Willingness to be available outside of standard business hours as needed given the nature of executive-level demands.

Benefits

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and to enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401(k), as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Compensation

Compensation Range: USD $60,800.00 – USD $93,600.00 per annum. The Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan and 401(k) plan after meeting eligibility criteria. The Company anticipates the application deadline for this job posting will be 8/17/2026.