Executive & Personal Assistant

MarkMedia LLC; United States; On-site; USD 60,000 - 75,000; Part time

Benefits offered by this job

Premium workspace with amenities

Paid trial period

Job summary

A creative content agency is seeking an Executive & Personal Assistant to support its founder directly. This role involves managing schedules, communications, and tasks to ensure smooth operations. Ideal candidates have 2-5 years of experience, strong communication skills, and the ability to stay organized in a fast-paced environment. The position offers a salary range of $60,000 – $75,000 and a 90-day paid trial period.

Qualifications

• 2–5 years of experience as an executive assistant or personal assistant.
• High comfort managing email and calendars.
• Experience in fast-moving environments.

Responsibilities

• Manage the founder’s inbox, calendar, and scheduling.
• Draft and prioritize communications.
• Track tasks, deadlines, and follow-ups.

Skills

Strong written and verbal communication skills

Judgment around confidentiality and discretion

Ability to stay calm and organized

Tools

Digital tools for task management

Job description

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About the Role

MarkMedia is a global creative content agency working with investors, founders, and mission‑driven organizations on high‑end corporate storytelling and strategic video production.

Executive & Personal Assistant

We are seeking an Executive & Personal Assistant to support the founder directly. This role exists to protect focus, reduce friction, and ensure that ideas, decisions, and responsibilities move from conversation to completion. This is a behind‑the‑scenes, high‑responsibility role for someone who thrives on structure, follow‑through, discretion, and helping others operate at their best.

Your Role

You will work closely with the founder, supporting both business and personal operations so that time, energy, and attention are spent where they matter most. You’ll be responsible for managing information flow, maintaining momentum across priorities, and ensuring that important tasks don’t stall or fall through the cracks. This role requires judgment, trust, and emotional steadiness, along with the ability to move comfortably between planning and execution, detail and big picture, business and personal support.

Your Impact

• Manage the founder’s inbox, calendar, and scheduling with precision
• Draft, organize, and prioritize communications
• Track tasks, deadlines, and follow‑ups across business and personal priorities
• Translate conversations, voice notes, and ideas into clear action plans
• Maintain visibility into active projects, commitments, and timelines
• Follow up with clients, contractors, and internal collaborators to close loops
• Surface blockers early and propose practical solutions
• Coordinate logistics related to meetings, travel, shoots, and schedules
• Support daily routines and environments that enable high performance
• Assist with invoicing follow‑ups and basic administrative tracking
• Maintain a calm, clean, and professional in‑office environment
• Use AI tools to summarize information, draft responses, and create clarity
• Support onboarding and coordination of freelancers or interns when needed
• Provide occasional on‑site or shoot‑day logistical support (non‑creative)
• Handle personal and professional errands to maximize efficiency
• Drive or coordinate local transportation and logistics when required

What You Bring

You are someone who enjoys being in a support role and takes pride in creating order, clarity, and consistency.

Qualifications

• 2–5 years of experience as an executive assistant, personal assistant, or operations support professional
• Strong written and verbal communication skills
• High comfort managing email, calendars, task systems, and digital tools
• Good judgment around confidentiality and discretion
• Confidence following up, holding timelines, and closing loops
• The ability to stay calm and organized in fast‑moving environments

Bonus (not required)

• Experience using AI tools for organization, summarization, or drafting
• Familiarity with agency or founder‑led business environments
• Genuinely enjoy helping someone else perform at their best
• Prefer execution and follow‑through over visibility or creative ownership
• Are proactive and don’t wait to be told what to do
• Can balance empathy with accountability
• Take pride in reliability, consistency, and professionalism
• Feel fulfilled creating structure and reducing chaos
• Are comfortable working behind the scenes
• Understand that service is a strength, not a limitation
• Are trustworthy, discreet, and emotionally steady

Work Structure & Compensation

• 90‑day paid trial period to ensure mutual fit
• Salary range: $60,000 – $75,000 (based on experience)
• Premium Hudson Yards workspace with gym, lounges, and amenities

Seniority level

Entry level

Employment type

Contract

Job function

Administrative

Industries

Venture Capital and Private Equity Principals

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