Executive Assistant

Career Group; Los Angeles (CA); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

Career Group is seeking an Executive Assistant & Special Projects Coordinator for a fast-paced women's fashion and e-commerce brand in Los Angeles. You will support senior leadership, manage complex calendars, prepare meetings, and drive cross-functional projects from concept to delivery.

The role requires exceptional organization, proactive problem-solving, and flawless communication with internal teams, vendors, and external partners to bring events, influencer initiatives, and campaigns to

Formación

• Experience in executive assistance or project coordination with senior leadership.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple projects and priorities independently.
• Experience with spreadsheets, trackers, and presentations.
• Experience with consumer brands or influencer partnerships is a plus.

Responsabilidades

• Manage email, calendars, meeting preparation, and follow-up
• Track action items, deadlines, approvals, and project milestones
• Coordinate cross-functional initiatives and keep stakeholders informed of progress
• Support influencer collaborations, including communications, proposed offers, deliverables, and approvals
• Coordinate marketing giveaways, including vendor communication, gift selection, and delivery logistics

Conocimientos

Executive support

Project coordination

Calendars & emails

Cross-functional collaboration

Vendor coordination

Herramientas

Google Workspace

Microsoft Excel

PowerPoint

Asana

Descripción del empleo

About: Our client, a women’s fashion and e-commerce brand, is seeking a proactive, highly organized Executive Assistant & Special Projects Coordinator to support senior leadership, coordinate cross-functional projects, and assist with company events. The ideal candidate thrives in a fast-paced environment and excels at managing timelines, coordinating teams, and bringing ideas to life.

Key Responsibilities

• Manage email, calendars, meeting preparation, and follow-up
• Track action items, deadlines, approvals, and project milestones
• Coordinate cross-functional initiatives and keep stakeholders informed of progress
• Support influencer collaborations, including communications, proposed offers, deliverables, and approvals
• Coordinate marketing giveaways, including vendor communication, gift selection, and delivery logistics

What They Are Looking For

• Previous experience in executive assistance, project coordination, creative operations, or a similar role supporting senior leadership
• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple projects, deadlines, and priorities independently
• Strong judgment and discretion when handling confidential information
• Experience with spreadsheets, project trackers, presentations, and project management tools
• Proactive, solutions-oriented, and comfortable working with senior leaders, internal teams, vendors, and external partners
• Experience with consumer brands, apparel, influencer partnerships, or event planning is a plus, but not required

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.