Executive Assistant

AGENDA Collective; Los Angeles (CA); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Merit-based annual bonus

Employer-paid medical, dental and vis­

Paid vacation and holidays

Job summary

AGENDA Collective is seeking a highly organized Executive Assistant to support the President in Los Angeles and New York. This role manages the President’s office operations, calendar, travel, and confidential communications within a fast-paced environment.

The ideal candidate has 3+ years of executive support experience in entertainment or media, exceptional writing and communication, and a proactive, discreet mindset.

Qualifications

• 3+ years in an executive support role, ideally within entertainment, media, PR or related creative industry.

Responsibilities

• Manage the President's calendar, internal meetings, client calls, industry events and travel.
• Coordinate day-to-day operations for LA and NY offices and resolve facilities issues.
• Prepare expense reports and maintain organized administrative systems.
• Complete research projects as needed and maintain records.
• Occasionally provide on-site support at events and logistically assist team.

Skills

Executive support

Writing

Communication

Organization

Discretion / emotional intelligence

Proactivity

Tools

Google Workspace

Microsoft 365

Mac computers

Canva

Project management tools

Job description

Who We Are

AGENDA Collective is a full-service entertainment publicity agency in Los Angeles and New York built for the storytellers shaping culture and conversation. We partner with studios, directors, producers, showrunners, writers, authors, sales, and production companies to lead high-impact publicity campaigns and offer bespoke representation across film, TV, digital, and awards. From festival debuts and theatrical launches to awards campaigns and global streaming premieres, we amplify bold voices and original vision with campaigns that are both strategic and instinctive -- grounded in experience, but tapped into culture.

Our client roster underscores our ability to attract both established and emerging voices across the entertainment landscape. The team works regularly with clients including A24, Artists Equity, Amazon MGM Studios, CBS, Focus Features, IFC, Lionsgate, Mattel Studios, Apple, Neon, Roku, Searchlight Pictures, UltraBoom Media, Wavelength, STX Entertainment, and WME.

Recent campaigns the agency has contributed to include the launch efforts for Primetime, Carrie, Wildwood, Backrooms, Hokum, Obsession, Onslaught, Sense & Sensibility, Elle (the Legally Blonde prequel series), Jury Duty Presents: Company Retreat, Over Your Dead Body, Ready or Not 2, Masters of the Universe, The Reunion: Laguna Beach, and John Candy: I Like Me.

The Role

We are seeking a highly organized, resourceful and proactive Executive Assistant to support the President of the company. This is a pivotal position overseeing the day-to-day operations of the Los Angeles and New York offices. The role will manage the President's office, working closely with the senior leadership team to ensure systems and processes run smoothly. The ideal candidate is diligently organized, has exceptional communication skills, great attention to detail, and is a self-starter, team player, and problem-solver with the ability to stay several steps ahead in a fast-moving environment. This role will have access to top-level communications, so confidentiality is essential. While an interest in the entertainment and media landscape is a plus, this role is first and foremost a heavy administrative and operations-oriented position.

What You'll Do

• Manage the President's extremely active, ever-changing calendar, including internal meetings, client calls, industry events, and travel.
• Prioritize and coordinate scheduling and administrative requests while anticipating needs and resolving scheduling conflicts and last-minute changes.
• Coordinate day-to-day operations for the Los Angeles and New York offices, ensuring employee needs are being met and resolving any facilities issues in a timely manner.
• Prepare expense reports, coordinate office supply orders, vendor requests, and maintain organized administrative systems.
• Complete research projects on an as-needed basis.
• Maintain accurate records and ensure consistent follow-through on administrative tasks.
• Occasionally provide on-site support at red carpet premieres, press junkets, screenings, and panel discussions, assisting other team members with event logistics and client needs. Event support is secondary to the role's core administrative and operations responsibilities.

What We're Looking For

• 3+ years of experience in an executive support role, ideally within entertainment, media, PR or a related creative industry.
• Exceptional writing, communication and interpersonal skills.
• Highly organized with strong attention to detail and the ability to manage competing priorities under tight deadlines.
• Professional judgment, discretion, and emotional intelligence.
• Proficiency with Google Workspace, Microsoft 365, and Mac computers. Experience with Canva and project management tools is a plus.
• A proactive mindset with the ability to anticipate needs, work independently, recognize when to elevate issues, and adapt quickly to changing priorities.

The Details

This role reports to the President (based in LA). It is based in our Los Angeles office in the Fairfax District, with four days per week in office and some flexibility.

We offer highly competitive compensation with an annual merit-based bonus, plus 100% employer-paid medical, dental and vision coverage, and paid vacation and holidays.

Agenda Collective is an equal opportunity employer.