Executive Assistant

Propel Together; London (OH); Hybrid; USD 53,000 - 86,000; Full time

Job summary

Propel Together, based in London, is seeking an experienced Executive Assistant to support the Founder & CEO in a hybrid role with occasional UK and international travel. You will manage a busy diary, draft communications in the CEO’s voice, arrange travel, and help keep personal and business matters running smoothly.

The role combines strategic calendar management with hands-on operational support, requiring discretion, excellent written and verbal skills, and the ability to work independently

Qualifications

• Five+ years’ experience supporting a founder, CEO or senior leader in a creative/marketing environment.
• Ability to draft communications in the CEO’s voice with tone and detail.
• Strong diary and inbox management with prioritisation of key projects.

Responsibilities

• Manage a busy diary and inbox, prioritising requests and protecting time for key projects.
• Act as trusted point of contact for clients, colleagues and partners with discretion.
• Prepare meeting briefs, agendas and supporting documents, track actions and follow-ups.
• Draft emails and other communications in the CEO’s voice.
• Arrange UK and international travel including flights, hotels, transport and itineraries.
• Support relationships through thoughtful follow-ups, client dinners and hospitality.
• Coordinate workspace bookings and team events.
• Keep documents, expenses and task lists organised; support special projects with AI tools.

Skills

Executive support

Diary management

Email management

Travel planning

Client/partner comms

Discretion

Meeting prep materials

AI tools usage

Event coordination

Independent worker

Tools

Google Workspace

Slack

Project/expense tools

Job description

Executive Assistant to the Founder & CEO

London, hybrid - Once per week

Some UK and international travel

My client is a creative and marketing agency helping purpose-driven brands bring ideas to life through strategy, design, content, events and technology. A certified B Corp, they have a collaborative team that cares about its work and the people behind it.

They’re looking for an experienced, organised and proactive Executive Assistant to support their Founder & CEO, keeping their working and personal life running smoothly.

Around 80% of the role will focus on supporting the CEO, with the remaining 20% supporting the workspace and team events.

Responsibilities:

• Manage a busy diary and inbox, prioritising requests, resolving clashes and protecting time for key projects.
• Act as a trusted point of contact for clients, colleagues and partners, handling sensitive information with discretion.
• Prepare meeting briefs, agendas and supporting documents, track actions and ensure follow-ups happen.
• Draft emails and other communications in the CEO’s voice, with strong attention to tone and detail.
• Arrange UK and international travel, including flights, hotels, transport and itineraries, adapting quickly when plans change.
• Support key relationships through thoughtful follow-ups, client dinners, gifts and hospitality.
• Manage personal appointments, household suppliers and private arrangements alongside business commitments.
• Coordinate workspace bookings, team events and offsites, ensuring venues and arrangements meet the team’s needs.
• Keep documents, expenses and task lists organised, and help deliver special projects.
• Use AI and digital tools to streamline administration, research and meeting preparation.

Skills Needed:

• At least five years’ experience supporting a founder, CEO or senior leader in the creative or marketing industry.
• Strong diary and inbox management skills, with the ability to balance competing priorities and anticipate what’s needed.
• Excellent written and verbal communication, including confidence dealing with senior clients and drafting on someone else’s behalf.
• Experience arranging complex international travel, events and hospitality.
• Comfortable supporting both business and personal needs with professionalism and discretion.
• Confident preparing leadership meeting materials and following actions through to completion.
• Proficient in Google Workspace, Slack and project and expense tools, with practical experience using AI.
• Resourceful and calm under pressure, with sound judgement and the confidence to work independently.
• Warm, approachable and dependable, with excellent attention to detail and a thoughtful approach to looking after people.