Executive Assistant to the Director — Hybrid & Policy Liaison

State of Oregon; Salem (OR); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health coverage

Generous paid time off

Public Service Loan Forgiveness

Carpool and transit benefits

Job summary

State of Oregon, Salem, is seeking an Executive Assistant (Executive Support Specialist 1) to provide confidential, high‑level support to the Executive Director and to coordinate communications with commissioners, legislators, and partners. This in‑person role anchors the Director’s Office and public meeting processes.

Qualified candidates will have three years of clerical/secretarial experience, including a year at full performance, and proficiency with Outlook, Word, Excel, and Acrobat.

Qualifications

• Three years of clerical/secretarial experience including one year at a full performance level performing typing, word processing, or other document generation.
• Equivalency notes: courses or training in Office Occupations or Office Technology may substitute for up to one year of clerical/secretarial experience, but not for the one year at the full performance level.
• Ideal candidate will have executive level administrative support experience, proficiency with Microsoft Office apps, public meeting coordination, facilitation and minutes, strong oral communication, and ability to handle confidential information with tact.

Responsibilities

• Provide confidential executive support to the Executive Director and be the primary contact for internal and external constituencies on CJC/JJPC matters.
• Coordinate the Director’s Office administrative functions by arranging outreach and serving as liaison to commissioners, Governor’s Office, legislators, and state/local partners.
• Review full position details, duties and working conditions.

Skills

Executive support

Meeting coordination

Oral communication

Confidentiality

Education

Office Occupations training

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

State of Oregon, Salem, is seeking an Executive Assistant (Executive Support Specialist 1) to provide confidential, high‑level support to the Executive Director and to coordinate communications with commissioners, legislators, and partners. This in‑person role anchors the Director’s Office and public meeting processes.

Qualified candidates will have three years of clerical/secretarial experience, including a year at full performance, and proficiency with Outlook, Word, Excel, and Acrobat.