Part-Time Executive Assistant to Associate Dean

OSU Oregon State University; Corvallis (OR); On-site; USD 49,000 - 83,000; Part time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Retirement savings

Paid leave

Tuition reduction

Flexible work arrangements

Employee assistance program

Job summary

Oregon State University’s College of Education seeks an Administrative Assistant to the Associate Dean. This part‑time, 0.50 FTE, 12‑month professional faculty role supports executive tasks, faculty affairs, and program initiatives.

The role emphasizes confidentiality, project coordination, and process improvement, with strong communication across campus partners. Qualifications include a Bachelor's degree and three years of administrative support experience, proficiency in Office Suite, and the

Qualifications

• Bachelor's degree and three years of administrative support experience.
• Experience independently coordinating multiple projects, priorities, and deadlines.
• Experience preparing, editing, and managing professional correspondence with accuracy.

Responsibilities

• Provide Executive-Level Administrative Support: Manage the Associate Dean's calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.
• Coordinate Faculty Affairs and Academic Processes: Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.
• Manage Projects, Timelines, and Follow-Up: Track deadlines, deliverables, approvals, and action items; coordinate with faculty, staff, committees, and university partners to ensure timely completion.
• Support Faculty Development and Program Initiatives: Coordinate professional development activities, continuing education programs, research-related initiatives, grants communications, and faculty recognition efforts.
• Develop and Improve Administrative Systems: Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.
• Coordinate Communication and Collaboration: Serve as a liaison between the Associate Dean, faculty, staff, students, university offices, and external partners to facilitate information sharing and advance college priorities.
• Maintain Confidentiality and Support Sensitive Processes: Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

Skills

Bachelor's degree

Administrative support

Project coordination

Professional correspondence

Office Suite

Confidential records

Written communication

Verbal communication

Independent work

Collaboration

Inclusive excellence

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Electronic file management

Collaboration tools

Project management tools

Job description

Oregon State University’s College of Education seeks an Administrative Assistant to the Associate Dean. This part‑time, 0.50 FTE, 12‑month professional faculty role supports executive tasks, faculty affairs, and program initiatives.

The role emphasizes confidentiality, project coordination, and process improvement, with strong communication across campus partners. Qualifications include a Bachelor's degree and three years of administrative support experience, proficiency in Office Suite, and the