Executive Assistant to Agency Leaders (Hybrid)

State of Washington; Olympia (WA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Washington State Board of Accountancy (ACB) is seeking an experienced executive support professional to coordinate high-level support functions for the Executive Director and Deputy Director. You will handle confidential correspondence, manage calendars, prepare reports, and liaise with Governor’s Office and statewide partners.

Hybrid role requiring in-office presence two days per week, with more frequent onboarding sessions.

Qualifications

• Ability to communicate effectively, both in writing and verbally, and work effectively with others at all levels.
• Outstanding command of written language with attention to formatting and editing
• Advanced competency in MS Office, PowerPoint, Excel and Outlook.
• Anticipation of Executive Director/Deputy Director needs rather than reacting to them
• Exceptional organizational and time management skills
• Strong follow-through to keep complex initiatives moving with limited oversight
• Ability to draft and review polished correspondence, board communications, briefing documents, minutes
• Ability to meet deadlines and work schedules consistently

Responsibilities

• Act as the principal assistant to the ACB Executive Director and Deputy Director.
• Prepare/ review complex/confidential correspondence for signature; delegated signature on routine items.
• Represent Executive Team at meetings and communicate agency matters.
• Maintain calendars and coordinate schedules.
• Coordinate Executive Director/Deputy Director meetings and appointments.
• Prepare complex reports and research materials for Executives.
• Track deadlines for agency deliverables and requirements.
• Inform Executives of significant items requiring review/action.
• Manage internal controls and risk assessments.
• Process payment vouchers and treasury functions.
• Coordinate office space, communications, security, and equipment.
• Collaborate with related agencies on policy/facilities issues.
• Review/update ACB contracts and inter-agency agreements.
• Respond to inquiries from Governor’s Office, other agencies, or public.
• Coordinate executive orders and bill analysis/fiscal notes.

Skills

Effective written and verbal comms

Strong writing and editing

Advanced MS Office suite

Proactive executive support

Organizational/time management

Deadline-oriented

Policy/board communications

Independent judgment

Education

Bachelor’s degree in business/public admin or related

4 years combined education/experience

Tools

MS Office

PowerPoint

Excel

Outlook

Job description

Washington State Board of Accountancy (ACB) is seeking an experienced executive support professional to coordinate high-level support functions for the Executive Director and Deputy Director. You will handle confidential correspondence, manage calendars, prepare reports, and liaise with Governor’s Office and statewide partners.

Hybrid role requiring in-office presence two days per week, with more frequent onboarding sessions.