Senior Executive Assistant to Director - Hybrid

Governor of Illinois; Springfield (IL); Hybrid; USD 78,000 - 90,000; Full time

Benefits offered by this job

Pension program

Health benefits

Paid time off

Flexible work schedules

Parental leave

Job summary

Illinois Department of Human Services in Springfield seeks an independent, highly organized Executive Assistant for the Director’s Office. The role handles sensitive assignments, coordinates meetings, and serves as liaison within the division, requiring strong communication and self-starting abilities.

The position emphasizes confidentiality, multi-project management, and timely completion of tasks, supporting the Director and central office operations.

Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in public or private organization.

Responsibilities

• Serves as Executive Assistant for the Director of Developmental Disabilities, managing sensitive and confidential assignments in the overall administration of the Division utilizing Microsoft Word, PowerPoint, Excel and Access.
• Manages the coordination of meetings, webinars, and conferences for the Office of the Director.
• Serves as liaison with program and administrative staff of the Division.
• Coordinates integration and flow of written and oral information and materials within the Office.
• Receives all confidential mail and calls, some of which are sensitive and controversial.
• Serves as Property Control Liaison for the Directors Office.
• Serves as the Travel Liaison for Central Office.
• Serves as a timekeeper for the Division.
• Develops and coordinates procedures for reviewing, processing and responding to requests involving the Office, printing, mail control and special requests.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Education

Four-year college degree

Job description

Illinois Department of Human Services in Springfield seeks an independent, highly organized Executive Assistant for the Director’s Office. The role handles sensitive assignments, coordinates meetings, and serves as liaison within the division, requiring strong communication and self-starting abilities.

The position emphasizes confidentiality, multi-project management, and timely completion of tasks, supporting the Director and central office operations.