Executive Assistant — Hybrid; Legislative Support

Calculated Hire; Frankfort (KY); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Calculated Hire is seeking an Executive Assistant to provide high-level administrative support to the Executive Director, with emphasis on legislative and regulatory activities. The contract runs through mid-December 2027 and offers a hybrid work arrangement, on-site Monday–Thursday and remote on Fridays, with a starting date ASAP.

Responsibilities include managing complex calendars, correspondence, and drafting official communications, plus taking detailed notes during legislative sessions and

Qualifications

• Strong attention to detail and ability to anticipate needs.
• Excellent follow-up and organizational skills, with the ability to manage multiple priorities.
• Working knowledge of the legislative process.
• Proficiency in document editing, drafting, and formatting.
• Strong customer service orientation and professional phone etiquette.
• Ability to work effectively in a collaborative, open-floor office environment.
• Prior experience in government office, law firm, lobbying firm, or healthcare setting.

Responsibilities

• Manage calendar and scheduling for the Executive Director, anticipating needs and managing competing priorities.
• Monitor and manage email correspondence to ensure timely responses and follow-up.
• Draft, edit, and format documents and correspondence, maintaining a high standard of professionalism.
• Take detailed meeting notes during legislative and regulatory sessions, ensuring accuracy and completeness.
• Apply working knowledge of the legislative process to support daily activities and keep the Executive Director prepared.
• Draft and edit official letters and communications for the Executive Director.
• Field questions and review documents related to cabinet boards and commissions.
• Handle incoming calls with professional phone etiquette.
• Support a collaborative, open-floor office environment and contribute to a positive team culture.
• Provide general customer service support within the office.

Skills

Calendar management

Email management

Document editing

Legislative process

Government experience

Customer service

Phone etiquette

Job description

Calculated Hire is seeking an Executive Assistant to provide high-level administrative support to the Executive Director, with emphasis on legislative and regulatory activities. The contract runs through mid-December 2027 and offers a hybrid work arrangement, on-site Monday–Thursday and remote on Fridays, with a starting date ASAP.

Responsibilities include managing complex calendars, correspondence, and drafting official communications, plus taking detailed notes during legislative sessions and