Executive Assistant to the Dean - Campus Operations

Mercer Medicine; Atlanta (GA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Tuition waivers

Paid vacation

Job summary

Mercer University’s College of Pharmacy in Atlanta invites applications for an Executive Assistant to the Dean. The role provides high-level administrative support, manages calendars, coordinates meetings and travel, prepares reports, and acts as liaison with faculty, staff, students and external partners.

The ideal candidate holds a bachelor’s degree (or equivalent experience), demonstrates confidentiality per FERPA, proficiency with Microsoft Office and Workday, and can handle multiple

Qualifications

• The candidate must have a bachelor’s degree or equivalent professional experience.
• Proven ability to manage complex schedules and confidential information.
• Experience with FERPA and regulatory confidentiality standards is preferred.

Responsibilities

• Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence and reports for the Dean and the Office.
• Oversee day-to-day operations, supervise student workers, and manage office supplies.
• Serve as the primary contact for inquiries and communications.
• Organize and support College meetings, committees, and special events.
• Coordinate logistics, prepare agendas, and record minutes.
• Maintain records and ensure compliance with University policies.
• Compile and analyze data for reports, including accreditation documents.
• Interface with faculty, staff, students, and external partners professionally.

Skills

Scheduling

Record-keeping

Administrative workflows

Expense tracking

FERPA compliance

Microsoft Office

Calendar management

Virtual meetings platforms

Data entry

Communication skills

Education

Bachelor's degree

Tools

Workday

Teams

Zoom

Microsoft Office

Job description

Mercer University’s College of Pharmacy in Atlanta invites applications for an Executive Assistant to the Dean. The role provides high-level administrative support, manages calendars, coordinates meetings and travel, prepares reports, and acts as liaison with faculty, staff, students and external partners.

The ideal candidate holds a bachelor’s degree (or equivalent experience), demonstrates confidentiality per FERPA, proficiency with Microsoft Office and Workday, and can handle multiple