Senior Executive Assistant to SVP, Marketing

Mercer University; Illinois; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Tuition waivers

Paid vacation and sick leave

Technology discounts

Work-life balance schedules

Job summary

Mercer University is seeking a Senior Executive Assistant to support the Senior Vice President for University Marketing and the Chief of Staff on the Macon campus. You will manage budgets, maintain databases for advertising and sponsorships, and coordinate marketing events and initiatives.

The role requires strong organizational skills, confidential handling of information, and proactive collaboration with internal teams and external partners to advance Mercer’s marketing efforts and strategic

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Strong budget management skills with experience in tracking and reporting expenses.
• Proficiency in Microsoft Excel and familiarity with CRM/marketing databases.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication with internal teams, faculty and external partners.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proactive, solutions-focused mindset.

Responsibilities

• Manage and track University Marketing and Office of the President budgets, including invoices, reconciliation, and monthly reports.
• Maintain and update databases for advertising placements, event sponsorships, and partnerships.
• Coordinate logistics for marketing events, activations, and university-wide initiatives.
• Prepare polished presentations, reports, and marketing performance summaries for SVP and Chief of Staff.
• Serve as primary liaison for vendor communications, contracts, and renewals.
• Assist with scheduling, meeting coordination, and follow-ups for SVP and Chief of Staff.
• Support project tracking to keep campaigns on time, scope, and budget.

Skills

Budget management

Excel

CRM/Marketing databases

Workday

Organizational skills

Written and verbal communication

Confidentiality

Proactive mindset

Education

Bachelor's degree or equivalent

Equivalent education/experience

Tools

Salesforce

HubSpot

Workday

Job description

Mercer University is seeking a Senior Executive Assistant to support the Senior Vice President for University Marketing and the Chief of Staff on the Macon campus. You will manage budgets, maintain databases for advertising and sponsorships, and coordinate marketing events and initiatives.

The role requires strong organizational skills, confidential handling of information, and proactive collaboration with internal teams and external partners to advance Mercer’s marketing efforts and strategic