Executive Assistant to the Dean

Mercer University; Atlanta (GA); On-site; USD 1 - 2; Full time

Job summary

Mercer University's College of Pharmacy on the Atlanta campus seeks an Executive Assistant to the Dean to provide high-level administrative support. The role manages the Dean’s calendar, coordinates travel, drafts correspondence, and maintains records.

You will oversee day-to-day office operations, supervise student workers, coordinate meetings and events, ensure data integrity, and liaise with faculty, staff, students, and external partners.

Qualifications

• Bachelor’s degree and one year of administrative support required.
• In lieu of education, relevant experience will be considered.
• Familiarity with FERPA and confidentiality.

Responsibilities

• Executive Support: Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements.
• Office Operations: Oversee day-to-day operations of the Dean’s Office, supervise student workers, and manage office supplies.
• Event and Meeting Coordination: Organize and support College meetings, committees, and special events, prepare agendas, and record minutes.
• Records, Reporting, and Data Management: Maintain accurate records; compile data for reports and accreditation documents; ensure data integrity.
• Communication and Liaison: Interface with faculty, staff, students, and external partners professionally.

Skills

Calendar management

Written & verbal communication

Administrative support

Attention to detail

Education

Bachelor's degree

Tools

Workday

Microsoft Office

Teams

Zoom

Job description

Executive Assistant to the Dean

Department: Dean's Office, College of Pharmacy. College/Division: College Of Pharmacy. Primary Job Posting Location: Atlanta, GA 30341. Additional Job Posting Locations: (Other locations that this position could be based)

Job Details

Mercer University's College of Pharmacy is searching for an Executive Assistant to the Dean on the Atlanta, Georgia campus.

Responsibilities

Executive Support

• Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence and reports.

Office Operations

• Oversee day-to-day operations of the Dean’s Office, including supervising student workers and managing office supplies.
• Serve as the primary point of contact for inquiries and communications.

Event and Meeting Coordination

• Organize and support College meetings, committees, and special events.
• Coordinate logistics, prepare agendas, and record minutes.

Records, Reporting, and Data Management

• Maintain accurate records and ensure compliance with University policies.
• Compile and analyze data for reports, including annual reports and accreditation documentation.
• Maintain databases and ensure data integrity.

Communication and Liaison

• Interface with faculty, staff, students, and external partners professionally and effectively.

Qualifications

A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience, preferably as an administrative or executive assistant, will be considered.

Knowledge, Skills, and Abilities

Knowledge of scheduling, record-keeping, and administrative workflows.

Familiarity with expense tracking, procurement, and basic financial reporting.

Awareness of FERPA regulations and institutional confidentiality standards.

Proficiency in Microsoft Office Suite, calendar management systems, and virtual meeting platforms.

Ability to manage multiple priorities, deadlines, and complex schedules efficiently.

Strong written and verbal communication for drafting correspondence and reports.

Skilled at anticipating needs, resolving scheduling conflicts, and handling unexpected issues.

Ability to plan and execute meetings, conferences, and special events.

Competence in data entry, document formatting, and using collaboration tools (e.g., Teams, Zoom).

Ability to handle sensitive information with confidentiality and professionalism.

Capacity to work in a fast-paced environment and adjust to changing priorities.

Ability to build positive relationships with faculty, staff, and external stakeholders.

Working knowledge of software systems (e.g., Workday, etc.).

Excellent attention to detail, ensuring accuracy in documents, schedules, communication, etc.

Ability to work collaboratively.

Ability to compile, analyze, and present data accurately.

Ability to work with minimal supervision and make sound administrative decisions.

Background Check Contingencies

• Criminal History Document Attachments:
  • Resume
  • Cover letter
  • List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!

EEO Statement

EEO/Veteran/Disability

Scheduled Weekly Hours

37.5

Job Family

Staff Clerical Non-exempt

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.